About this role
RINA is a global knowledge company where expertise travels across borders, disciplines, and industries. Every day, we collaborate on solving complex challenges that no single field could tackle alone. With a presence in more than 70 countries and 160 years of heritage, we turn individual know-how into collective progress.
We are currently recruiting for a Analista Administrativo to join our office in XXXX within the Energy Project Solutions Division.
Mission
Responsible for providing technical-administrative and operational support for HSE (Health, Safety, and Environment) management routines, ensuring document control, tracking key performance indicators (KPIs), managing client systems, and ensuring compliance with the regulatory and legal procedures required by Enel São Paulo. Acts as the administrative focal point for direct interaction between the contractor and the Enel management team.
Key Accountabilities
Responsible for providing technical-administrative and operational support for HSE (Health, Safety, and Environment) management routines, ensuring document control, tracking key performance indicators (KPIs), managing client systems, and ensuring compliance with the regulatory and legal procedures required by Enel São Paulo. Acts as the administrative focal point for direct interaction between the contractor and the Enel management team.
1. Document Management and HSE Compliance
Control, organize, and keep up to date the safety documentation for employees and subcontractors (e.g., risk assessment/management programs [PPRA/PGR], occupational health medical control programs [PCMSO], medical fitness certificates [ASOs], work orders, PPE issuance records, internal accident prevention committee [CIPA] documentation, etc.).
Screen and validate documents within Enel São Paulo’s qualification and accreditation portals/systems.
Monitor and ensure that mandatory certifications and training (such as NR-10, NR-35, NR-10 SEP, among others) are valid and up to date.
2. Management of Enel Systems and Processes
Operate the client’s internal management and audit systems (supplier portals, incident reporting systems, access control, etc.).
Log and track the status of service requests, administrative inquiries, and work authorizations with Enel’s management team.
Provide support in submitting operational data and periodic reports as requested by Enel’s auditors or HSE managers.
3. Monitoring of Key Performance Indicators (KPIs) and Reporting
Consolidate data and prepare HSE performance reports (e.g., incident frequency/severity rates, volume of inspections conducted, outstanding documentation).
Update administrative dashboards and KPI tracking tables on a daily/weekly basis.
Monitor action plans addressing non-conformities identified during audits and field inspections. 4. HSE Logistics and Operational Support
Manage the inventory, requisition, delivery, and documentation of Personal and Collective Protective Equipment (PPE/CPE).
Assist with the logistics and scheduling of training sessions, occupational medical examinations, and safety inductions.
Provide support for communication workflows in the event of accidents or incidents, ensuring the prompt issuance of required documentation (such as the Work-Related Accident Report—CAT—and preliminary reports) within the timeframes mandated by the client.
5. Internal/External Client Interface and Support
Serve as a direct, daily point of contact for the HSE management team at the client, Enel São Paulo, to coordinate requirements and reporting.
Participate in periodic alignment meetings and daily safety briefings, documenting minutes and tracking follow-up actions.
Education
High School Diploma/GED in General Studies/Other
## Qualifications
- Several years of experience in construction, with a proven track record of progressively responsible roles.
- Previous experience in a supervisory or leadership position on construction sites.
- Certification in safety management or relevant safety training programs.
- Familiarity with OSHA (Occupational Safety and Health Administration) regulations and standards.
Competencies
- WORKPLACE DYNAMICS - Resourcefulness in shaping progress and working efficiently.
- PERSONAL EMPOWERMENT - Ownership for life, work and results, striving to grow professionally and personally.
- INTERPERSONAL INFLUENCE - Skills and strategies we use to interact effectively with others.
- DOMAIN & BUSINESS ACUMEN - Applying a scientific approach and critical thinking in operations and solution development within area of expertise.
- FORESIGHT & INSIGHT - Context awareness adopting a systemic perspective and informed decision making.
At RINA, your growth drives our innovation. We bring together engineers, inspectors, digital minds and specialists from more than 100 nationalities, creating an environment where diverse perspectives sharpen how we think, collaborate and deliver.
Flexibility and respect drive how we work. We are committed to building a workplace where every person feels valued and empowered to develop their potential. RINA provides equal employment opportunities and does not discriminate on any basis. We are compliant with Italian Law n. 68/99.