Recent College Grad - Administrative Assistant

Job Title: Administrative Assistant 1 Job Description
The Administrative Assistant 1 provides comprehensive administrative support to leadership and a large on-site team within a collaborative, fast-paced Silicon Valley environment. This role supports employees across a primary Mountain View campus and a secondary Santa Clara lab location, ensuring smooth day-to-day operations, effective coordination of activities, and strong partnership across multiple teams. The position involves managing complex schedules, coordinating travel and meetings, supporting department financial, personnel, and facility operations, and contributing to key projects related to hardware procurement, space planning, events, and new hire onboarding.
Responsibilities
- Manage complex calendars and schedules for an individual leader and, secondarily, for a broader team, ensuring meetings and commitments are well-organized and prioritized.
- Coordinate domestic and potentially international travel arrangements, including transportation, accommodations, and itineraries.
- Plan, schedule, and coordinate meetings and events, including securing space, managing invitations, arranging logistics, and ensuring required materials and technology are in place.
- Support department financial operations by assisting with purchasing, expense processing, and tracking procurement activities in alignment with established processes.
- Handle procurement and hardware ordering for the team, including submitting requests, tracking orders, and coordinating delivery and setup for lab and office environments.
- Assist with personnel operations, such as new hire onboarding coordination, preparing materials, organizing orientation activities, and ensuring a smooth start for new team members.
- Coordinate space and facilities needs across the Mountain View campus and Santa Clara lab, including room assignments, desk and lab space organization, and communication with facilities teams.
- Provide event support for team activities, including preparation, logistics, on-site coordination, and follow-up tasks.
- Respond to and manage day-to-day administrative and ad hoc requests from leadership and team members, ensuring timely, accurate, and professional follow-through.
- Maintain effective communication and partnership across multiple teams to support varying business needs and priorities.
- Work fully on-site across both Mountain View and Santa Clara locations, traveling between campuses as needed to support operations.
- Complete special projects as assigned, taking ownership of deliverables and driving tasks to completion in a fast-paced environment.
- Help maintain an organized, efficient, and professional office and lab environment by proactively identifying and addressing operational needs.
Essential Skills
- Minimum of 2 years of administrative support experience in a professional environment.
- Minimum of 2 years of experience with procurement and ordering processes.
- Minimum of 2 years of proficiency with Microsoft Office tools, including Outlook, PowerPoint, and Excel.
- Ability to manage schedules and coordinate day-to-day operations for leaders and teams.
- Demonstrated ability to support multiple teams and adapt to varying business needs.
- Ability and willingness to work fully on-site and travel between Mountain View and Santa Clara locations.
- Availability to remain on assignment for at least 12 to 18 months to support potential extensions.
- Completed bachelors degree.
- Strong organizational skills and attention to detail in handling administrative tasks.
- Self-starter mindset with the ability to take initiative and work independently in a dynamic environment.
Additional Skills & Qualifications
- Previous experience supporting corporate or enterprise environments.
- Experience in administrative roles within school, retail, or similar settings that demonstrate the ability to manage schedules and day-to-day operations.
- Strong technical aptitude and comfort with workplace technology and productivity tools.
- Experience managing competing priorities in a fast-paced, collaborative environment.
- Flexibility to work across multiple office locations and support different teams as business needs require.
- Familiarity with Microsoft Outlook and other administrative support and productivity tools.
- Ability to maintain a professional presence on-site and communicate effectively with stakeholders across campuses.
- Capacity to speak knowledgeably about the broader technology industry and workplace expectations.
Work Environment
This role is fully on-site, working across a primary office campus in Mountain View, California and a secondary lab location in Santa Clara, approximately 15 minutes apart. The schedule is Monday through Friday, 40 hours per week, with no regular overtime expected. The environment is fast-paced, highly collaborative, and technology-driven, with frequent interaction across multiple teams and functions. You will regularly use Microsoft Office tools such as Outlook, PowerPoint, and Excel, along with other workplace technology and administrative systems to support operations, events, and procurement activities. The position involves traveling between the office and lab locations to provide hands-on support, coordinate space and facilities needs, and maintain a consistent on-site presence. The assignment is initially budgeted through December 31, 2026, with the intent to extend based on ongoing business needs, budget availability, and performance. The culture emphasizes partnership, reliability, and proactive problem-solving, offering the opportunity to play a central role in keeping both campus and lab operations running smoothly.
Job Type & Location
This is a Contract position based out of Mountain View, CA.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Mountain View, CA.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
Workplace Type
This is a fully onsite position in Mountain View,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.