行政助理

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

JOB PURPOSE 设置本岗位的目的

Mainly Assist on general service affairs & sometimes as backup for receptionist if required. 主要任务是协助处理行政事务，偶尔作为前台后备（如前台休假时）

POSITION REPORTS TO: 直接主管

CZ General Service Manager(行政经理)

MAIN RESPONSIBILITIES AND DUTIES 主要工作职责

Visitor Reception 访客接待
- Prepare the meeting room & tea break etc. admin support according to different visitors
reception requirement. Take photos when visitors are on site tour if required.根据不同访
客接待要求，进行会场＆茶歇接待安排等相关行政支持。

Travel Service 差旅服务
- Be familiar with global travel policy and communicate well. Coordinate the travelers’
information updates.熟悉公司差旅政策并普及，统筹差旅人员信息更新。
- Guide hotel reservation, air ticket booking and modification. Assist employees to handle
with the issues during the travel booking process. 指导员工酒店和机票的预定和修改，协
助员工处理差旅预定过程中遇到的问题。
- Monthly ticket payment and allocation. 每月机票款的核对与支付。

Office Supplies Management & Purchasing Execution 办公用品管理以及采购执行
- Inventory recheck & procurement of office supplies 办公用品盘点&采购。
- Procurement of supplies for holidays and related activity plans.节假日以及相关活动方案
物品采购。
- Procurement of employee benefits for CZ site employees. 工厂员工福利采购执行。

Business car & Shuttle bus service 公司商务车以及班车服务
- Deliver the checklist forms to drivers & recheck the filling information & communicate
with drivers periodically. 定期向服务司机提供车辆检查表，监督表格填写情况并定期与司
机沟通&反馈。
- Collect feedback from colleagues periodically ; Communicate well both with colleagues
& the vendor.定期收集员工反馈并做好内部沟通;与供应商做好沟通&反馈。
- Complete the monthly contract fee settlement on time.按时做好合同月度费用结算。

Cleaning service 保洁服务
- Recheck & supervise the quality of cleaners' work area weekly ; find the quality problem
actively & communicate & solve the issue in time. 每周检查并监督保洁员工作区域的服
务质量，主动发现质量问题并及时沟通并解决问题。
- Communicate with internal area coordinator for service quality & feedback in time .与公
司各区域协调员及时沟通相关保洁质量以及了解其区域相关需求并及时反馈。
- Collect feedback & communicate well both with colleagues and with the vendor. 定期收
集员工反馈做好内部沟通以及供应商的沟通。

Uniforms service 工作服服务
- Cooperate with each department for employees on boarding or leaving requirement for
uniforms 协助各部门有关新员工入职或者员工离职时有关工作服需求或相关事宜。
- Provide safety training to service drivers ; provide feedback to the vendor & the drivers
from other departments to solve the related issue immediately. 给现场服务司机（工作服
递送人员） 提供相关安全培训，向相关部门反馈供应商及司机（工作服递送人员）服务
情况，并即时解决相关工作服问题。
- Recheck the monthly uniforms bill & perform related procedure. 复查月度账单及操作相
关结算流程。
- Communicate well internally with colleagues ＆ collect information ； Communicate
well with vendor. 定期与内部员工沟通；并收集员工反馈做好内部&外部沟通。

Greenery services 绿化服务
- Perform regular inspections of indoor plants and promptly liaise with suppliers regarding
replacements.定期巡检室内绿植；及时跟供应商沟通进行更换
- Communicate well internally with colleagues & the vendor. 收到员工反馈做好内部&外部
沟通。
- Supervise & regularly maintain outdoor plant care 督促&定期维护室外绿植养护

Access control system 门禁系统
- ACS cards creation, data or service data reading & collection , and timely record-keeping including change records 门禁卡制作、门禁数据 ＆消费服务系统数据读取、及时做
好记录包括变更记录

Archiving room 档案室服务
- Documents archiving & recording management according to requirement : including
tasks such as archiving & shelving; archive lending ; archive destruction etc. 根据需求
档案管理及记录：如档案归档＆上架；档案借出；档案销毁等。

Company activity 公司活动
- Assist annual party organization. 协助本部门公司年度晚会的组织。
- Assist company team building（Outing） organization. 协助本部门公司团建活动组织。
- Assist other events organization according to requirement & communicate well with
other departments. 根据公司需求; 协助本部门以及跨部门沟通， 做好相关活动支持。

Others 其他
- Back up as Receptionist is on leave.当前台休假时作为前台总机服务的后备
- Other tasks assigned by line manager 直线经理安排的其他工作。

QUALIFICATION AND EXPERIENCE 资质与经验

- Good communication skill
- Good spoken and written English
- Problem solving & Conflict resolution skill
- At least 4-5 years Admin working experience

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

Every essence of you enriches our world. Join us in making a difference together.