About this role
Primary Responsibilities
- Organize and maintain legal documents, contracts, and agreements; assist with drafting and formatting; and coordinate document execution, distribution, and filing.
- Provide administrative support to the legal team, including calendar management, meeting coordination, travel arrangements, correspondence, and meeting materials.
- Support attorneys with U.S. and international trademark and copyright protection, including applications, registrations, document preparation, and docket and deadline tracking.
- Help manage the company’s insurance portfolio by preparing applications, maintaining coverage summaries, coordinating claims, and working with brokers to support appropriate, cost-effective coverage.
- Assist with monitoring regulatory requirements and preparing and submitting filings, licenses, permits, and other compliance documentation.
- Maintain legal records retention and disposal procedures while protecting the confidentiality, security, and integrity of sensitive and privileged information.
- Conduct legal research on case law, statutes, and regulations, and summarize findings in reports, memos, and presentations for legal counsel and senior management.
- Coordinate vendor selection, contract negotiations, and ongoing relationships, including issue resolution, performance evaluations, service reviews, and renewals.
Experience & Requirements
- 2–3 years of experience in a legal administrative role or equivalent relevant work experience.
- Working knowledge of legal terminology, procedures, and document management practices.
- Proficiency with legal software, including document management systems and legal research databases.
- Familiarity with electronic discovery (e-discovery) processes.
- Excellent organizational skills, with the ability to prioritize competing tasks, meet deadlines, and work effectively under pressure in a fast-paced environment.
- Strong written and verbal communication and interpersonal skills.
- A collaborative, team-focused approach to supporting attorneys and other legal staff.
- Proficiency in Microsoft Office and Google Workspace.