Human Resources Assistant

Human Resources Assistant - Hybrid | New York, NY
Reporting to: Associate Director, Human Resources
Location: NYC Headquarters | Hybrid
Job Type: Full-Time, Non-Exempt (Hourly)
Compensation: $24.00-$26.00 per hour

Join a Hospitality Company That's Changing the Way People Stay
Furnished Quarters is a privately owned, LGBTQ+ diverse company and one of the largest independently owned providers of short-term furnished housing. For over 25 years, we've been redefining the guest experience with curated apartment stays in vibrant cities across the globe. Now we're looking for a proactive, detail-oriented Human Resources Assistant to join our Human Resources team in New York and help us deliver a responsive, people-first employee experience.

What You'll Do
As the Human Resources Assistant you'll be a first point of contact for employees, managers, and candidates across the organization. On a typical day, you'll respond to HR requests, coordinate interviews and onboarding, keep personnel records accurate and confidential, and track training, compliance, and performance review deadlines. You'll also lead new-hire orientation, support employee engagement initiatives, and find practical ways to streamline HR work.

Your responsibilities will include:

- Respond to routine employee inquiries, track HR requests, and escalate complex matters to HR leadership.
- Prepare and distribute employee communications, company announcements, and HR reminders.
- Support recruiting activities, including posting jobs, reviewing applications, scheduling interviews, and assisting with candidate screenings.
- Coordinate background checks, offer letters, new hire paperwork, and onboarding requirements.
- Prepare and independently conduct new hire orientations, maintain presentation materials, and coordinate onboarding follow-up.
- Maintain onboarding and offboarding checklists, assist with employee changes, and coordinate equipment and system access.
- Assign and track required safety and compliance training courses, monitor completion, and follow up on overdue assignments.
- Assist with benefits enrollment, leave administration, and other HR processes through documentation, tracking, and employee communications.
- Maintain accurate and confidential employee records, assist with Form I-9 and E-Verify processes, and support compliance documentation.
- Track performance review deadlines, send reminders, and maintain related records.
- Help plan and coordinate employee engagement activities, company events, recognition programs, and wellness initiatives.
- Maintain HR systems, employee information, organizational charts, and internal resources.
- Update HR procedures, maintain assigned tasks in Asana, and use technology and AI tools to support administrative efficiency.
- Participate in cross-training across HR functions, including recruiting, benefits, payroll, training, and performance management, to provide departmental backup support.
What Makes This Role Unique
- Gain hands-on experience across recruiting, onboarding, training, benefits, and HR operations.
- Play a key role in welcoming employees by conducting new hire orientation.
- Gain experience using HR systems, AI tools, and automation to make processes more efficient. You'll use modern tools, including AI, to build smarter HR processes and reduce manual work
- Join a team that values Challenge, Collaboration, Care, Career, and Community.
What We're Looking For
- High school diploma or equivalent required; an associate's or bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
- 0–2 years of HR, administrative, recruiting, or related experience; internships and relevant academic experience are welcome.
- Strong communication and interpersonal skills, including comfort presenting information to individuals and small groups.
- Excellent organization, attention to detail, and ability to manage multiple tasks and deadlines.
- Proficiency in Microsoft Office and willingness to learn new systems and technology.
- Ability to handle confidential information professionally and follow established procedures.
- Interest in HR operations, employee engagement, training, and professional development.
- Experience with ADP Workforce Now, JazzHR, Asana, DocuSign, or AI tools such as Claude is a plus.
- Hospitality, customer service, or multilingual experience is a plus.
Perks & Benefits
- Medical, dental, and vision insurance
- Life, short-term, and long-term disability insurance
- Medical FSA and commuter benefits
- 401(k) with company match
- Paid time off

Work Hours & Location
This is a full-time, hourly, non-exempt position based in our New York office on a hybrid schedule of three in-office days and two remote days per week, subject to business needs.

Physical Requirements
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to communicate verbally and listen actively. The employee is frequently required to sit, stand, walk, use hands for manual tasks, and reach with hands and arms. Must be able to use a computer and standard office equipment effectively, with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Equal Opportunity Statement
Furnished Quarters is an equal opportunity employer committed to a workplace free from discrimination. We celebrate diversity and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.