Accounts Payable Specialist

Job Title: Accounts Payable Specialist Job Description
The Accounts Payable Specialist will review vendor invoices, match them to purchase orders and packing slips, research and resolve discrepancies, and voucher them into the accounting system. The role involves reconciling and posting accounts payable batches, processing expense reports for field service jobs, and handling weekly UPS billings and multi-site utility invoices. Additional duties include assisting purchasing department employees, printing and obtaining authorized signatures on accounts payable checks, uploading AP documents to the electronic filing system, and supporting month-end and year-end closings as well as audits when required.
Responsibilities
- Review vendor invoices and match them to purchase orders and packing slips.
- Research and resolve discrepancies in invoices and voucher them into the accounting system.
- Reconcile and post accounts payable batches in the accounting system.
- Print, review, reconcile, allocate to job costs, and voucher field service job expense reports.
- Reconcile and voucher weekly UPS billings into the accounting system.
- Review and voucher LTL freight invoices into the accounting system.
- Assist purchasing department employees with transactions as required.
- Print and obtain authorized signatures on all accounts payable checks.
- Upload all accounts payable documents to the electronic filing system.
- Assist with month-end and year-end closings as requested.
- Support various audits as needed.
Essential Skills
- 2+ years of full cycle Accounts Payable experience.
- Proficiency in SAP and Microsoft Office, including Excel.
- Advanced proficiency in Microsoft Excel, including pivot tables.
- Strong understanding of accounting principles (GAAP).
- Experience with invoice processing, reconciliation, and coding.
- Ability to identify and implement process improvements.
- Excellent written and verbal communication skills.
- Demonstrated experience in cash flow management and payment forecasting.
- Proficiency in ERP systems and accounting software such as SAP, Oracle, or NetSuite.
Additional Skills & Qualifications
- Bachelor's degree preferred.
- Knowledge of internal controls and audit compliance.
- High level of personal effectiveness and organizational skills.
- Strong ethical conduct and professionalism in handling confidential information.
Work Environment
The work environment is within a manufacturing company located in Fremont, CA. The role requires managing multiple priorities in a fast-paced onsite environment. The office is conveniently located three minutes from the site.
Job Type & Location
This is a Contract position based out of Fremont, CA.
Pay and Benefits
The pay range for this position is $29.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Fremont, CA.
Application Deadline
This position is anticipated to close on Oct 28, 2026.
Workplace Type
This is a fully onsite position in Fremont,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.