Accounts Payable Specialist

Accounts Payable Specialist

📍 Fremont, CA (Onsite) 📅 Contract through May 2027 🏭 Manufacturing Environment

About the Opportunity

We're seeking an experienced Accounts Payable Specialist to join a fast-paced manufacturing organization in Fremont, CA. This role offers the opportunity to take ownership of full-cycle accounts payable activities, work cross-functionally with Accounting and Purchasing teams, and support critical financial operations within a growing business. If you're detail-oriented, thrive in a high-volume environment, and enjoy solving problems while keeping accounts payable processes running smoothly, we'd love to hear from you.

---

Key Responsibilities

- Review vendor invoices and perform three-way matching against purchase orders and packing slips
- Research, resolve, and communicate invoice discrepancies with internal teams and vendors
- Process and voucher invoices accurately within the accounting system
- Reconcile and post Accounts Payable batches
- Review, reconcile, allocate, and process expense reports related to field service projects
- Review and process weekly UPS billing invoices
- Review and voucher LTL freight invoices, including internal and intercompany transactions
- Review and process multi-site utility invoices
- Partner with Purchasing to assist with transaction-related inquiries and issue resolution
- Support weekly check runs, including printing checks and obtaining authorized signatures
- Maintain electronic AP records and document retention within the filing system
- Assist with month-end and year-end close activities
- Support internal and external audit requests as needed

---

What We're Looking For

Required Qualifications

- 2+ years of full-cycle Accounts Payable experience
- Experience processing high-volume invoices and reconciliations
- Strong understanding of AP processes, invoice coding, matching, and discrepancy resolution
- Proficiency with ERP systems and accounting software
- Advanced Microsoft Excel skills, including reporting and Pivot Tables
- Strong knowledge of accounting principles and GAAP
- Excellent organizational skills with strong attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Strong verbal and written communication skills
- High level of professionalism, integrity, and confidentiality

Preferred Qualifications

- Bachelor's degree in Accounting, Finance, Business, or related field
- Experience within manufacturing, industrial, logistics, or distribution environments
- SAP experience strongly preferred
- Experience supporting audits, internal controls, and compliance activities
- Exposure to payment forecasting, cash flow management, and AP process improvements
- Experience with ERP systems such as SAP, Oracle, NetSuite, Infor SyteLine, or similar platforms

---

Why You'll Be Interested

Long-term contract assignment scheduled through May 2027 Opportunity to work with a well-established manufacturing organization Broad exposure to full-cycle Accounts Payable operations Collaborative environment working closely with Accounting, Finance, Operations, and Purchasing teams Opportunity to make an impact through process improvement initiatives Stable, high-visibility role supporting key financial operations
Job Type & Location
This is a Contract position based out of Fremont, CA.
Pay and Benefits
The pay range for this position is $29.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Fremont, CA.
Application Deadline
This position is anticipated to close on Nov 4, 2026.
Workplace Type
This is a fully onsite position in Fremont,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.