Office Assistant, Dazed Media

Job Title: Office Assistant, Dazed Media

Department: People & Operations

Reporting to: People & Operations Manager

About Us

Dazed Media is the world’s leading independent fashion and culture media brand. Three decades ago, Jefferson Hack and Rankin Waddell set up a magazine that would become a movement: Dazed & Confused. The title became a lightning rod for cultural provocation – radically reframing international style culture.

Today, we are an agenda-setting publishing powerhouse and the most efficient way to reach the world’s most influential audiences. Dazed Media powers an ever-evolving network of premium digital channels and iconic print titles, including Dazed, Dazed Club, AnOther, Another Man and Nowness.

The company also encompasses a pioneering creative studio, award-winning video production, exclusive events, an industry-leading talent network, and third-party distribution. Dazed Studio specialises in fashion, luxury, and lifestyle communications – partnering with the world’s most ambitious brands and agencies to create brave, pioneering ideas for a global influencer community.

Role Summary

The Office Assistant will work closely with the People & Operations Manager and Operations Director to ensure the smooth running of Dazed Media’s offices and affiliated spaces, including Dazed Space.

As the first point of contact for visitors, clients and collaborators, the Office Coordinator will play a key role in bringing the Dazed Media brand to life, creating a welcoming, engaging and distinctly Dazed environment for everyone who walks through the door.

This is a varied, hands-on role for someone who is highly organised, personable and proactive, with experience managing a busy front-of-house environment and the confidence to juggle competing priorities. Alongside overseeing the day-to-day running of the office, the successful candidate will take ownership of the spaces they manage, contribute to the company's culture and develop thoughtful, creative ideas that enhance the experience of both employees and visitors.

With a genuine interest in fashion, music, art and contemporary culture, they will be excited by the opportunity to help shape the working environment at Dazed Media, ensuring it reflects the creativity, energy and values of the business.

Front of House & Office Operations

- Act as the first point of contact for all visitors, clients, collaborators and members of Dazed Space, ensuring a welcoming and professional experience.
- Oversee the day-to-day presentation and upkeep of the office, maintaining a well-organised, inviting and functional working environment.
- Manage meeting room bookings and the meeting room calendar, coordinating arrangements for client meetings, workshops, training sessions and larger group visits.
- Maintain office supplies, including stationery and fashion cupboard essentials, monitoring stock levels and placing orders as required, with consideration for environmentally friendly purchases.
- Manage the weekly food shop and maintain office food supplies and other everyday essentials.
- Liaise with office cleaning teams and external contractors to coordinate maintenance, repairs and other facilities-related requirements.
- Support the smooth running of Dazed Space and affiliated studios, working collaboratively with teams across the business as needed.
- Assist the EA & Project Manager to the CEO with maintaining and organising the library.

Employee Experience & Company Culture

- Help create a positive, inclusive and engaging working environment that reflects Dazed Media's culture and values.
- Own and maintain the internal culture calendar, coordinating employee birthdays, leaving celebrations, seasonal occasions and other key dates. Proactively bring ideas and costs to the People & Operations Manager and the Operations Director to develop ideas.
- Plan and deliver internal events, workshops and experiences that bring employees together and celebrate the Dazed community.
- Proactively research and pitch creative ideas inspired by the wider cultural landscape, with the aim of enhancing employee experience and bringing fresh energy into the workplace.
- Contribute to the Diversity & Inclusion Committee, helping to develop and deliver initiatives that support an inclusive and welcoming culture.
- Ensure the weekly food shop is carried out

Events & Space Management

- Coordinate the preparation and presentation of meeting rooms and event spaces for internal and external use.
- Work collaboratively with teams across the business to organise and deliver client visits, workshops, internal gatherings and other events.
- Act as a key point of contact for the practical coordination of events, ensuring spaces are organised, appropriately equipped and ready for use.
- Identify opportunities to improve the functionality, presentation and experience of Dazed Space, bringing forward new ideas and taking ownership.

Logistics, Publications & Administration

- Manage all courier bookings and domestic and international shipments, ensuring deliveries and collections are arranged efficiently.
- Coordinate magazine send-outs for new issues of Dazed, AnOther Magazine and AnOther Man.
- Work with the Circulation Manager and Commercial team to coordinate magazine distribution for brands, events, and other contacts as required.
- Provide ad hoc administrative and operational support to the wider Operations team, responding flexibly to changing business priorities.

Desired Skills & Experience

- Experience in a front-of-house, office coordination, workplace experience or similar role, within a fast-paced, creative environment.
- A warm, approachable and professional manner, with the ability to build rapport quickly with visitors, colleagues and external partners.
- A genuine interest in fashion, music, art and contemporary culture, with an understanding of the Dazed Media identity and audience.
- Excellent organisational and prioritisation skills, with the ability to manage multiple tasks and deadlines simultaneously.
- Strong communication and interpersonal skills, with the confidence to work effectively across all levels of the business.
- Proficiency with Apple Mac, Gmail and Google Calendar, with the ability to learn new systems quickly.
- A proactive, solutions-focused approach and the confidence to use initiative, take ownership and bring forward new ideas.
- The ability to remain calm, adaptable and efficient under pressure in a dynamic, fast-paced environment.
- A collaborative mindset, with enthusiasm for contributing to a positive workplace culture and supporting teams across the business.
- Strong attention to detail and a practical, hands-on approach to problem-solving.

These duties and responsibilities are indicative and not exhaustive but serve to give a realistic overview of the role and requirements. The company reserves the right to change this role description in response to the changing needs of the business.

At Dazed Media we promote a working environment in which diversity is recognised, valued and encouraged. We acknowledge the multicultural and diverse nature of the UK workforce and society in general. We are committed to principles of fairness and mutual respect. We particularly welcome applicants from those who are significantly underrepresented in our sector.