Board Governance Consultant

The Board Governance Consultant position is unique to the organization, involved daily in work supporting the Board of Directors, ensuring every Board and committee meeting runs smoothly and that directors feel well supported at every step. This person owns the process that gets high-quality materials to the Board on time, owns the meeting logistics, and the experience directors have with us.

This role sets up and runs the process that gets content from business owners, through review, to directors: the submission timeline, the shared drive, version control, tracking, and secure delivery. The role partners closely with the Board Governance leader in Legal so that preparation is seamless and the materials are accurate, polished, and consistent.

Key Responsibilities:
Board Calendar and Meeting Planning
• Manage Board and committee calendar, flagging conflicts early to the SVP, Chief of Staff and Board Governance.
• Run the agenda process: collect input, prepare drafts, and route them for approval by the SVP, Chief of Staff, the Executive Leadership Team, and the CEO.
• Own meeting logistics, including locations, room setup, catering, technology, and on-site support.
Board Materials Process
• Own the end-to-end materials process: submission timeline, templates, formatting standards, shared drive, and version control.
• Send reminders, track every submission, and escalate late or incomplete materials to the SVP, Chief of Staff before they put the deadline at risk.
• Partner with Communications and Creative on design, look, and consistency of the final Board books.
• Run a short review after each meeting to capture lessons and improve the process.
Board Portal and Information Security
• Own the Board portal, including administration, director’s access, training, and support.
• Make sure confidential materials are distributed securely.
Director Experience
• Own travel, lodging, dinners, and special events for directors, coordinating with vendors or support staff as needed.
• Receive all ad hoc director requests, resolve them directly where possible, and route governance or legal requests to Board Governance.
• Gather feedback after each meeting and act on it.
Follow-Through
• Track Board requests, decisions, and action items, and coordinate management follow-through.
Partnership and Relationships
• Work with the Board Governance leader as one team, with clearly defined responsibilities.
• Be the trusted point of coordination for the Executive Leadership Team, their support staff, and directors on Board logistics and process.
• Use exceptional judgment, discretion, and responsiveness in all Board matters.
Management and Budget
• Guide Communications, Creative, and other partners through influence.
• Manage the budget for Board meetings, travel, events, vendors, and the Board portal.
• Identify ways to improve the process and use technology to reduce manual work.

Key Requirements:
• Bachelor’s degree in business, communications, or a related field, or additional equivalent work experience.
• 8+ years of progressive experience to include executive operations, Chief of Staff or Office of the CEO functions, or board support.
• Proven ability to design and run a deadline-driven process with many contributors and review steps.
• Experience leading staff, projects, or cross-functional teams, including leading others without direct authority.
• Exceptional organization and attention to detail, with strong executive-level communication.
• High degree of judgment, maturity, and discretion with confidential information.
• Working knowledge of Microsoft 365, including SharePoint or shared-drive document control.

Preferred:
• Experience administering a Board portal.
• Experience managing vendors for travel, events, or logistics.
• Experience in healthcare, insurance, or another regulated industry.

General Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.

What We Offer:
As a Florida Blue employee, you will be at the heart of GuideWell’s vision – to lead the nation in transforming health through compassionate, connected, and technology-enabled care that delivers personalized value and empowered living.

To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:

- Medical, dental, vision, life and global travel health insurance;
- Income protection benefits: life insurance, short- and long-term disability programs;
- Leave programs to support personal circumstances;
- Retirement Savings Plan including employer match;
- Paid time off, volunteer time off, 10 holidays and 2 well-being days;
- Additional voluntary benefits available; and
- A comprehensive wellness program

Employee benefits are designed to align with federal and state employment laws. Benefits may vary based on the state in which work is performed. Benefits for intern, part-time and seasonal employees may differ.

To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.

Annualized Salary Range: $100,400 - $163,200

Typical Annualized Hiring Range: $100,400 - $125,500

Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.

We are an Equal Employment Opportunity employer committed to cultivating a work experience where everyone feels like they belong and can perform at their best in pursuit of our mission. All qualified applicants will receive consideration for employment.