About this role
About the Role
We are seeking a highly organized, Bilingual (Spanish/English), proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.
The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.
Key Responsibilities
- Manage the CEO’s calendar, priorities, and daily workflow.
- Coordinate internal and external executive communications.
- Assist with travel coordination and logistics.
- Prepare and review reports, presentations, and executive documents.
- Organize and safeguard confidential information.
- Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
- Support strategic projects and track progress across departments.
- Compile executive summaries and reports from key areas including:
Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.
- Assist in internal organizational reengineering and process mapping.
- Support applications for new contracts with counties and insurance providers.
- Monitor insurance rate changes and coordinate with Finance.
- Conduct site visits to centers to assess operations and prepare executive feedback reports.
- Manage the internal escalation inbox and ensure timely responses to staff needs.
- Maintain and update dashboards (e.g., Monday.com) and track leadership action items.
Ideal Candidate Profile
- Highly organized and structured.
- Excellent communicator with strong interpersonal skills and natural charisma.
- Strong analytical and problem-solving mindset.
- Comfortable working under pressure and tight deadlines.
- Reliable, proactive, and committed to high-quality execution.
- Able to collaborate with diverse teams and maintain confidentiality at all times.
Requirements
- Bachelor’s Degree required.
- 3+ years of experience as an Executive Assistant or similar role.
- Bilingual (English/Spanish) required.
- Strong proficiency in Microsoft Office, Outlook, and organizational tools.
- Ability to work in a hybrid format with travel to BTA centers in California.
What We Offer
- Competitive salary based on experience.
- Corporate benefits package.
- Professional development and growth opportunities.
- A mission-driven, collaborative work environment that makes a real impact.