Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor Job Description
The Accounts Payable Supervisor oversees the daily accounts payable function while providing strong leadership and hands-on support to the Accounts Payable team. This role ensures invoices, credit card transactions, employee expense reimbursements, and other payables are processed accurately, efficiently, and in accordance with company policies and established accounting procedures. As an integral member of the Finance team, the Accounts Payable Supervisor balances team oversight with day-to-day processing responsibilities, supports process improvements and internal controls, and helps implement and administer financial systems and tools.
Responsibilities
- Oversee the day-to-day operations of the Accounts Payable function, ensuring all activities are completed accurately and on time.
- Lead, mentor, and develop a team of Accounts Payable professionals, providing guidance, coaching, and support to help them grow in their roles.
- Review and ensure accurate processing of vendor invoices, credit card transactions, employee expense reimbursements, and other payables in accordance with company policies and accounting procedures.
- Maintain and improve internal controls within the Accounts Payable function to ensure compliance and reduce risk.
- Serve as a hands-on leader by performing daily accounts payable tasks as needed while managing team performance and workload.
- Build and maintain strong relationships with vendors and internal stakeholders, addressing inquiries and resolving issues promptly and professionally.
- Support the implementation, administration, and optimization of financial systems and tools used for accounts payable processing.
- Contribute to the transition from manual accounts payable processes to more automated workflows, including working with tools such as Emburse.
- Assist in improving accounts payable procedures, workflows, and controls to enhance efficiency, accuracy, and scalability.
- Support financial audits by preparing documentation, responding to auditor requests, and ensuring the completeness and accuracy of accounts payable records.
- Assist with month-end and year-end close activities related to accounts payable, including reconciliations and reporting.
- Support the setup, implementation, or administration of new bank accounts, payment methods, or related banking processes as needed.
- Collaborate with cross-functional teams, including Finance and other departments, to support evolving business needs and continuous process improvements.
- Adapt to a changing and evolving environment by embracing new systems, tools, and ways of working within the Finance and Accounts Payable teams.
Essential Skills
- 5+ years of accounts payable or related accounting experience.
- 2+ years of experience leading a team, with demonstrated people leadership and mentoring capabilities.
- Associates degree in Business, Accounting, or a related field.
- Strong accounts payable knowledge, including invoice processing, credit card transactions, and employee expense reimbursements.
- Advanced Microsoft Excel skills, including Pivot Tables and VLOOKUP functions.
- Experience with 1099 processing and related reporting requirements.
- Ability to balance hands-on processing responsibilities with team leadership and oversight.
- Strong attention to detail and commitment to accuracy in financial data and documentation.
- Ability to work within established accounting procedures and company policies while maintaining internal controls.
- Excellent communication and interpersonal skills for working effectively with vendors and internal stakeholders.
- Demonstrated ability to work in a responsive, engaged, and evolving team environment.
Additional Skills & Qualifications
- Experience with Microsoft Dynamics or a similar ERP system.
- Experience supporting the implementation or administration of new bank accounts, payment methods, or related banking processes.
- Experience within architecture, engineering, construction, professional services, or consulting industries, especially in environments without a traditional purchase order system.
- Experience improving accounts payable procedures, workflows, controls, or automation.
- Experience supporting financial audits and month-end or year-end close processes.
- Experience working with or implementing accounts payable automation tools, such as Emburse.
- Comfort working in a changing, growing environment where new systems and processes are being implemented.
- Demonstrated ability to contribute to continuous improvement initiatives within finance or accounts payable functions.
Work Environment
The role is part of a Finance team that values culture, responsiveness, and engagement, and is in the process of changing, evolving, and implementing new systems. The Accounts Payable team currently consists of three team members, and the organization is moving from a very manual accounts payable process toward greater automation using tools such as Emburse. The position follows a hybrid work model, with three days in the office and two days remote each week. During the initial training period, the role is fully onsite for the first month. After training, the team collaborates to determine which specific days are in-office versus remote. Core business hours are 8:00 a.m. to 5:00 p.m., and team members are expected to be onsite by 9:00 a.m. at the latest. The environment emphasizes true people leadership, mentoring, and professional growth, with a focus on collaboration, continuous improvement, and the adoption of new systems and processes.
Job Type & Location
This is a Contract to Hire position based out of Saint Paul, MN.
Pay and Benefits
The pay range for this position is $34.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Saint Paul, MN.
Application Deadline
This position is anticipated to close on Oct 30, 2026.
Workplace Type
This is a hybrid position in Saint Paul,MN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.