EU Payroll Coordinator

Position Summary

The European Payroll Coordinator is responsible for the oversight, governance, and effective delivery of payroll services for employees in Germany, France, and the United Kingdom utilizing ADP Managed Payroll Services. This role is accountable for ensuring payrolls are delivered accurately, timely, and in compliance with applicable local statutory, tax, social insurance, and employment requirements. While payroll processing activities are performed through ADP’s managed services model, the European Payroll Coordinator retains responsibility for payroll governance, internal controls, vendor performance, data integrity, issue resolution, and coordination with internal stakeholders. The role serves as the European extension of the Corporate Payroll team, balancing payroll governance, vendor management, operational support and business continuity responsibilities while partnering with local HR and payroll teams throughout the region.

Key Responsibilities

Payroll Operations & Governance

- Act as the regional representative of the Corporate Payroll team, supporting local payroll operations, providing governance oversight, and promoting standardization.

- Own the ADP Managed Payroll relationship, ensuring service delivery, issue resolution, compliance with contractual obligations and adherence to established service level agreements (SLAs).

- Support the local payroll teams in the preparation, validation, and timely submission on payroll inputs, including employee changes, compensation changes, bonuses, commissions, benefits, deductions, leave-related payments, and other variable compensation.

- Lead or participate in regional and global payroll transformation initiatives.

- Partner with vendors, local teams, and Corporate Payroll to address payroll processing challenges, system issues, compliance changes, and operational escalations.

- Provide hands-on payroll support as needed, including payroll review, validation, reconciliation, issue resolution, and payroll cycle activities during periods of increased workload, employee absences, or business continuity events.

- Monitor adherence to corporate payroll controls, policies, and standard operating procedures, partnering with local payroll teams to maintain compliance while respecting country-specific statutory requirements.

- Identify opportunities for process standardization, risk reduction, and operational efficiencies across European payroll operations and recommend improvements to Corporate Payroll leadership.

- Maintain comprehensive payroll procedures, process documentation, and country-specific payroll requirements.

Qualifications

Required

- Professional qualification in Payroll, Human Resources, Finance, Business Administration or related discipline, or an equivalent combination of education and experience demonstrating a commitment to continuous learning and professional development.

- At least 2 years experience in a senior payroll capacity, preferably within a multinational organization, with responsibility for payroll review and approval.

- Demonstrated experience overseeing payroll governance, internal controls, audit readiness, and compliance programs within a multinational organization.

- Demonstrated experience managing multi-country European payroll operations.

- Experience managing payroll vendors, outsourced payroll providers, or managed payroll services, including performance management, issue escalation, service reviews and continuous improvement initiatives.

- Excellent organizational and project-management skills with the ability to manage multiple payroll calendars and competing deadlines.

- Demonstrated ability to collaborate with and influence local HR teams, Finance and business leaders across multiple countries without direct supervisory authority.

- Professional fluency in spoken and written English.

- Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

Preferred

- 5+ years working with ADP Managed Payroll Services or another large global payroll provider.

- 5+ years experience with a global HRIS platform such as Workday, SAP SuccessFactors, Oracle HCM, or similar.

- Direct payroll experience supporting Germany, France, and the United Kingdom.

- German and/or French language proficiency is advantageous but not required where appropriate local support is available.