About this role
The Logistics Specialist is responsible for managing import/export operations, transportation bookings, customs compliance, warehouse coordination, inventory accuracy, and on-time material flow to support business and production requirements.
Key Responsibilities
- Prepare and manage all import/export documentation including commercial invoices, packing lists, customs declarations, and certificates of origin.
- Ensure compliance with customs regulations, trade laws, company policies, and international shipping requirements.
- Coordinate with freight forwarders, customs brokers, carriers, suppliers, and customers to ensure smooth logistics operations.
- Arrange and manage transportation bookings for air, road, sea, and courier shipments.
- Monitor shipment schedules, provide status updates, and proactively resolve delays or logistics issues.
- Maintain accurate records of shipments, transportation costs, logistics KPIs, and supporting documentation.
- Oversee warehouse activities and ensure inventory records remain accurate and up to date.
- Verify incoming material receipts and all related documentation.
- Organize storage locations, maintain proper labeling, and optimize warehouse space utilization.
- Record all warehouse transactions accurately in the ERP or information system.
- Supply production lines with required materials using Kanban and order-based picking processes.
- Apply FIFO and FEFO inventory management principles where applicable.
- Perform and coordinate weekly stock counts and assist with inventory audits.
- Prepare shipping documentation and ensure accurate loading and dispatch of goods.
- Coordinate export and domestic shipments with customs authorities and logistics partners.
- Resolve material discrepancies together with Production, Procurement, Quality, and Finance teams.
- Support continuous improvement initiatives related to logistics, transportation, warehousing, and inventory management.
- Demonstrated ability and willingness to use AI tools to improve productivity, decision-making,
work quality, and to reduce costs. The successful candidate must be able to identify appropriate
AI use cases and critically evaluate AI-generated outputs.
Qualifications and Skills
- Bachelor's degree in Logistics, Supply Chain Management, Business Administration, or related field preferred.
- Minimum 2-3 years of experience in import/export operations, transportation booking, or logistics coordination.
- Strong knowledge of Incoterms, customs procedures, international trade requirements, and shipping regulations.
- Experience working with freight forwarders, customs brokers, and transportation providers.
- Proficiency in Microsoft Office applications and ERP/logistics management systems.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and problem-solving skills.
- Ability to work effectively under pressure in a fast-paced manufacturing environment.
- Good English language skills, both written and verbal.
Key Competencies
- Attention to Detail
- Customer Focus
- Planning and Organization
- Analytical Thinking
- Teamwork and Collaboration
- Continuous Improvement Mindset
- Integrity and Compliance Awareness