About this role
• Issue Proforma Invoice for Advance & LC orders & sending PFI to Marketing department for MI.
• Issue the Bond Invoice to start the process of Packing.
• Issue the Bar-Codes (GTIN) Label for all Products before shipment is dispatch.
• Coordination with Internal Departments like Marketing, Supply Chain, QA, QC, and all other internal departments for execution of orders.
• To coordinate with all relevant departments for smooth operations.
• Co-ordination with External Departments Like- CHA, Insurance Dept., GCCI & Freight Forwarders
• CHA for receipt of Documents as well as shipment clearance status
• Freight Forwarders for the status of Shipment & Bill of Leading
• Insurance Dept. for Insurance of Policy
• GCCI / GSP for certification of Certificate of Origin / AI Form
• Legalization of Certificate of Origin for shipment to Gulf Countries
• Keep 100% checklist of entire documentation related to Export Shipment
• Timely submission of Pre shipment documents to CHA to effect the shipment in stipulated time (Lead Time: Same day of receipt of Packing List)
• Timely submission of Post shipment documents to Finance/Bankers (Lead Time: within 2/3 days of receipt of AWB/BL/FCRs and Insurance copy)
• Providing complete shipment details to Marketing team or overseas buyer. (Like Invoice, PL, AWB or BL, COA, Flight/Vessel schedule.)
• Maintain the Tracking Sheet (Index File) with all documents details of the shipment
• Maintain the all shipments shipping bill Entry in YEDS Programme.
• Filling MIS / Index for dispatch of relevant months
• Tracking the container till it reaches the final destination.
• Preparing Promotional material PFI as per marketing dept. requirements.
• Courier Pre-Shipment samples & W/S as per requirement of country.
• Help of Colleagues for any document related problems.
• Do daily basis entry in Dash Board related Packing and Dispatch.