About this role
This role is based in São Paulo, Brazil.
Main Responsibilities
- Support event deployment and logistics (pre-, on-site and post- event)
- Provide operational and administrative support for all related event activities and maintain activities in the event management system
- Manage event participants for assigned educational events
- Support the events execution on-site as a backup of the Event Owners
- Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)
- Manage the collaboration with local agencies / suppliers
- Act as the cost expert of the events (manage the expenses)
- Drive invoice handling and P&L reporting
- Manage CME accreditation
- Manage compliance approval and data in Concerto
- Manage event closing for final reconciliation
- Assigned event(s) within in the cluster and support in managing the budget for the assigned events
Main Requirements
- Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“
- Proven record of professional experience in event organization or project management (1-3 years)
- Experience in medical events/course organization would be an advantage
- Strong organizational-, project- and event management skills
- Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
- Good problem solving and strong analytical skills as well as proven ability to prioritize task
- A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
- Effective Team player skills through consistent reliability and effective support
- Knowledge and proven experience of relevant systems
- Fluent written and verbal Portuguese and English. Fluency in Spanish will be considered as an added value