Senior Administrative Assistant

This role requires a minimum of 40% on-site presence. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis.

Job posting ID: 9380

​Employment status: Regular full-time
Position's anticipated start date: 2026-11-30

Salary/Rate of pay: $54,800 - $63,100

Application deadline: 2026-10-30

- This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

- Your up-to-date resume.

- Job specific cover letter.

- We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Regular full-time Senior Administrative Assistant to join our dynamic Quality Management System team at our 1800 Alta Vista, Ottawa, Ontario location.

The Senior Administrative Assistant will provide comprehensive administrative and operational support to Quality Management System leaders and teams, ensuring the efficient coordination of priorities, information, communications, and activities that contribute to departmental success.

Formula for success

- You will thrive in a dynamic environment , bringing exceptional organization and attention to detail while managing competing priorities with confidence and professionalism.

- You will build trusted relationships through clear communication, sound judgment, and a customer-focused approach that supports leaders, colleagues, and external partners.

- You take initiative and anticipate needs , identifying opportunities to improve processes, solve problems, and help teams operate effectively and efficiently.

- You are motivated by meaningful work , contributing to a culture of collaboration, service excellence, and continuous improvement in support of Canadian Blood Services' mission.

Desired education and skills

- Post-secondary education in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience.

- Minimum 3-5 years of progressive administrative support experience, preferably supporting senior leaders in a complex, fast-paced organization.

- Demonstrated ability to manage multiple priorities, coordinate calendars, organize meetings and events, and maintain a high degree of accuracy and attention to detail.

- Strong verbal and written communication skills, with the ability to interact effectively and professionally with stakeholders at all levels of the organization.

- Proven ability to exercise discretion, maintain confidentiality, and handle sensitive information with sound judgment and professionalism.

- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new technologies and systems.

- Strong organizational, planning, and problem-solving skills, with a proactive approach to identifying needs and improving processes.

- Ability to work independently while contributing positively to a collaborative, service-oriented team environment.

- Experience preparing correspondence, reports, presentations, meeting materials, and minutes for leadership audiences is considered an asset.

- Demonstrated commitment to customer service, continuous improvement, and fostering an inclusive and respectful workplace.

What we offer you

- 3 weeks' vacation.

- Annual performance award up to 5%.

- Comprehensive group health, dental and vision benefits for you and your family.

- Defined benefit pension plan.

- Employee discounts, wellness program, professional resources.

What you can expect

- This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/days of the week at 1800 Alta Vista, Ottawa, Ontario.

- Shift/hours - Monday to Friday, 37.5 hours per week, 7.5 hours per day.

- Travel requirements are minimal, on an as need basis.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [email protected] and [email protected] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.

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