Legal Practice Assistant / Office Coordinator

Office Coordinator / Legal Practice Assistant (Litigation and Corporate)

Greensboro

Office Coordinator – Summary

Responsible for managing daily administrative tasks and ensure the smooth operations of the office

Essential Job Functions

- Confidential interactions with staff, leadership, external guests, and human resources to resolve staff concerns and conflicts

- Provide support to paralegals and legal practice assistants for maximum workflow success

- Supervise receptionist, courier, and document specialist positions for prioritizing daily logistics, requests, deadlines, office supplies, and meeting setups

- Process I-9 verification, provide training regarding work applications, security access, business cards, and equipment setup for new hires

- Coordinate office library publications and invoicing

- Point of contact for vendors and building management for work orders and office repairs

- Coordinate office events, firm-wide meetings, health screenings, and office celebrations

- Monitor office expenditures and reimbursement of same

- Coordinate personal time off for staff in accordance with firm policies and ongoing administrative support

- Participate in interviews for staffing candidates

- Payment of dues for NC Bar Association, NC State Bar, 24 th Judicial District/Greensboro Bar Association, and specialization fees

- Disciplinary actions regarding staff

Legal Practice Assistant - Summary

Responsible for providing legal secretarial and administrative support for the Construction and Corporate Practice Groups

Essential Job Functions

- Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers

- Provide trial support

- Formatting briefs, pleadings and other legal documents

- Keeping track of attorney time records and billing

- Filing legal documents for State and Federal courts (e-filing skills are required)

- Transcribing dictation

- Corresponding with clients

- Maintaining calendars

- Open new files and client matters

- Request conflict of interest checks

- Maintain all client and general files

- Maintain client contact when appropriate

- Work closely with other administrative support staff (conflicts, records, office services, etc.)

- Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship

- Proofread documents

- Provide administrative coverage for attorneys firm-wide through the workflow pod to include processing expense reports, travel arrangements, e-filing

Necessary Knowledge, Skills and Abilities

- Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization

- Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up and adapt to quickly meet changing deadlines and priorities

- Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook

- Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision

- Retain a high level of flexibility and resourceful problem solving

- Exceptional verbal and written communication skills

- Ability to handle sensitive information with the highest degree of integrity and confidentiality

- Maintain a professional work environment, adhering to firm policies and procedures

Educational and Experience Requirements

- Prior litigation experience required

- Associates/Bachelors degree preferred

- Paralegal Certificate preferred

Work Environment and Physical Demands

- In office position

- Ability to work extended hours when necessary

- Normal office environment; no unusual physical demands