CRR Administrative Assistant

The Administrative Assistant is assigned to provide administrative support the department and Community Risk Reduction (CRR). This position coordinates the scheduling of events, prepares correspondence/reports, maintains records, and supports open dialogue with colleagues and external partners.

- Answer phones, greets guest and directs incoming calls to the correct individual/division

- Handle general requests for information and forwards to appropriate division

- Review/forward/process the group email (smoke alarm requests, community room requests, public event requests, open records, incident report requests, fire drill requests, etc.)

- Assist in scheduling room rental and suppression personnel participation in crewsense & ESO (community events, birthday parties, scout troops, HOA, ETC.) AR

- Prepare and coordinate CRR invoices related to adopted fee schedule and tracking of such fees.

- Assist CRR with preparation of correspondence and reports

- Assist with routine and special audits

- Assist with entering and tracking CRR training documentation

- Prepare purchase orders for CRR

- Assist CRR leadership with monthly scheduling of inspection locations for team (obtaining emails for locations 30 days prior to inspection, updating excel assignment sheets, etc.)

- Assist Inspectors in obtaining contact information for new locations found in the field

- Assist leadership with weekly updates to the command staff

- Assist on Power BI-monthly reporting

- Monitor community Facebook posts (relating to events, food trucks, fireworks, road closures, etc.) and inform Fire Marshal of such

- Track and keep spreadsheets of community events for inspector outreach and educational needs/assignments.

- Assist with needed or updated QR codes

- Assist with budget PowerPoint (orders, office equipment, tracking accounts)

- Assist in updating process/procedures/flow-charts

- Attend CRR community events when requested (set up, work booth, break down)

- Attend courses and conferences targeted toward CRR topics

- Plan and track travel plans for CRR employees

- CRR inventory assistance (both inventory and purchasing office supplies, handouts, hats, smoke detectors, etc.)

Benefits include:

- Full Family Paid Heath, Dental, and Vision Insurance

- Short Term/Long Term Disability

- Kentucky County Employee Retirement System

- Generous vacation, sick, and personal time