Fleet and Facilities Manager

About Us:

Rex Moore continues to be powered by amazing employees just like you for over 100 years. Together we are building a world that is safe, comfortable, and sustainable. Our diverse team of experts spreading to National territories create innovative, integrated solutions to make cities more connected, buildings more intelligent and environments more comfortable and secure.

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Job Overview:

The Fleet & Facilities Manager is responsible for the strategic direction and day-to-day performance of Rex Moore's vehicle fleet and all company facilities, including offices, warehouses, and field storage yards. This role owns fleet lifecycle strategy, compliance, cost management, facility operations, and capital planning across the organization.

The Fleet & Facilities Manager leads a team of direct reports — Fleet Manager, Fleet Coordinator, and Facilities Technician — and is accountable for ensuring the fleet and facilities functions operate with high reliability and efficiency in support of Rex Moore's field operations. This role is for an experienced operational leader who builds systems, holds teams accountable, and thrives in a fast-paced construction environment where uptime and compliance are non-negotiable.

Key Responsibilities and Essential Tasks

Fleet Management

- Own fleet strategy, policy, and lifecycle decisions — acquisition, upfitting, disposition, and capital planning for vehicles including service trucks, utility vans, flatbeds, and specialty equipment.

- Direct the Fleet Manager, who handles day-to-day operations including vehicle assignments, preparing vehicles for driver pickup, repair coordination, and ongoing driver support; hold that role accountable to uptime, compliance, and service level standards.

- Direct the Fleet Coordinator, who manages registration, DMV filings, documentation, and telematics data accuracy; ensure 100% registration compliance across the fleet at all times.

- Set standards and review performance for the preventive maintenance program; use fleet data and cost reporting to drive continuous improvement and minimize total cost of ownership.

- Evaluate and recommend fleet composition changes as the company grows; lead vehicle financing, leasing, and ownership decisions with full financial analysis.

- Manage strategic vendor relationships for dealers, upfitters, and fleet service partners; negotiate contracts and hold vendors accountable to pricing and turnaround commitments.

- Coordinate with the insurance carrier on fleet coverage, claims oversight, and incident policy; ensure MVR monitoring programs are maintained.

- Administer the fuel program at a policy and cost level; review consumption trends and identify savings opportunities.

Facilities Management

- Own facilities strategy and capital planning for all company locations — offices, warehouses, field storage yards, and satellite facilities — including lease administration, renewals, and buildout projects.

- Direct the Facilities Technician, who handles hands-on building repairs and day-to-day vendor coordination; set work priorities, review quality, and ensure timely resolution of facility issues.

- Develop and manage the annual facilities budget; track spend against budget and report variances to leadership.

- Negotiate and manage vendor contracts for janitorial, landscaping, security, HVAC, and other recurring services; hold vendors accountable to performance and pricing terms.

- Ensure all facilities maintain full compliance with OSHA, fire code, and local regulatory requirements; maintain inspection records and drive corrective action.

- Lead space planning for office and warehouse needs; manage moves, reconfigurations, and tenant improvement projects from scope through completion.

- Maintain company-owned tools, equipment, and shop asset inventory; build tracking and accountability systems in coordination with Operations.

- Coordinate with IT on facilities-based infrastructure needs — access control, security cameras, and structured cabling.

Leadership & Administration

- Directly supervise and develop three direct reports — Fleet Manager, Fleet Coordinator, and Facilities Technician — setting clear expectations, conducting regular performance reviews, and building a high-accountability team.

- Establish and maintain SOPs for all fleet and facilities processes; build systems that scale with company growth.

- Produce monthly KPI dashboards covering fleet utilization, maintenance costs, compliance status, and facilities spend; present findings and recommendations to leadership.

- Identify and drive continuous improvement opportunities to reduce cost, improve uptime, and enhance the experience for field crews.

- Serve as the primary point of contact for all fleet and facilities issues across project managers, field leadership, and corporate staff.

What's in it for You?

We're growing and need people excited about honing their craft and developing their career. If you're ready to push your skill level, learn something new every day, and be part of tomorrow's energy source, join the Rex Moore Family.

Some of the benefits you may be eligible for as an employee are:

- Health Benefits

- 401(k) with Company Match

- Life and Disability Benefits

- Paid Holidays & Paid time off

- Access to multiple types of training

- Opportunities for Self-development and Career Progression

- Wellness Benefits & Employee Assistance Program

- Family Leave (Maternity, Paternity)

- Tuition Reimbursement Program

- Apprenticeship Program

Career Advancement:

At Rex Moore, we provide amazing job opportunities for growth with competitive salaries and benefits in an exciting, dynamic, fast-paced, and fun workplace environment. Are you looking to build a strong career? Then we have an opportunity for you!

Compensation:

Rex Moore pays hourly/salary rates commensurate with each employee's knowledge, experience and skill level.

Work environment:

Work is performed primarily in an office environment with regular travel to company facilities, service yards, and field locations throughout the Sacramento region. This position requires the ability to navigate active construction sites and outdoor storage areas.

Reporting Structure:

Reports to –Vice President

Department – Facilities and Fleet

Qualifications

Knowledge, Skills and Abilities

Knowledge

- 5+ years of fleet management experience, with at least 2 years managing a fleet of 75+ vehicles in a construction, utility, or field-services environment.

- Demonstrated facilities management experience including vendor oversight, lease administration, and capital project coordination.

- Proficiency with fleet management software and/or GPS/telematics platforms (Verizon Connect, Samsara, or equivalent).

- Strong knowledge of California DMV registration requirements, DOT regulations, and vehicle compliance.

- Working knowledge of data analysis, budgeting, and business operations.

Preferred Knowledge

- Experience in electrical contracting, general contracting, or a comparable trade or field-services company.

- Certified Automotive Fleet Manager (CAFM) or equivalent credential.

- Facility Management Professional (FMP) or Certified Facility Manager (CFM) credential.

- Experience managing a vehicle acquisition pipeline including dealer relationships and upfitter coordination.

- Familiarity with Section 179, bonus depreciation, and fleet asset management from a financial standpoint.

Skills

- Proven ability to build and manage budgets; comfortable with data analysis and cost reporting.

- Excellent organizational and project management skills with high attention to detail and follow-through.

- Strong vendor negotiation and contract management skills.

- Outstanding communication skills across field crews, vendors, and executive leadership.

Abilities

- Proven ability to lead and develop a team; delegates execution, sets clear expectations, and holds direct reports accountable.

- Ability to operate independently and own fleet and facilities outcomes end to end.

- Ability to prioritize competing demands and make sound decisions quickly in a fast-paced field operations environment.

Physical Requirements:

- Ability to verbally communicate: convey detailed and accurate instructions and information.

- Ability to hear with or without correction in order to receive and interpret detailed information.

- Required to sit at a desk work station for extended periods of time as well as walk and stand at facility and field locations.

- Push, pull, lift, carry at least 10 pounds and occasionally lift/move up to 35 pounds.

- Required to have visual acuity with or without correction in order to read documents, analyze data, view a computer monitor, and proof-read documents to identify errors.

- Required to use fingers and hands: type using a computer keyboard, handle, feel, and reach.

- May occasionally be required to stoop, kneel, and crouch during facility inspections or site visits.