Payroll Administrator

Overview

Administers end-to-end payroll and timekeeping activities, ensuring employees are paid accurately and on time. The role maintains payroll records, reviews system output, resolves discrepancies, processes deductions and special payments, supports payroll tax and regulatory compliance, reconciles payroll activity, responds to employee inquiries, and provides payroll data and reports to management, Finance, Human Resources, and auditors.

Responsibilities

The list of essential functions, as outlined herein, is intended to representative of the duties and responsibilities performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

- Processes biweekly payroll accurately and on schedule, including regular, supplemental, off-cycle, manual, and special payments; reviews and validates time and attendance, earnings, deductions, taxes, direct deposits, garnishments, levies, and related payroll transactions

- Maintains employee payroll records and processes new hires, terminations, transfers, compensation changes, leave-related pay, retroactive adjustments, and other approved payroll updates

- Audits pre-payroll and post-payroll reports, reconciles payroll registers and payroll-related accounts, resolves discrepancies and out-of-balance conditions, and documents corrective actions

- Prepares payroll data, supporting schedules, recurring and ad hoc reports, and other payroll-related information for management and financial reporting purposes

- Prepares or supports federal, state, and local payroll tax filings, deposits, remittances, year-end processing, and employee tax forms; researches and resolves notices, discrepancies, and compliance-related issues

- Responds to employee and management inquiries, explains payroll policies and calculations, and resolves payroll issues in a timely and professional manner

- Partners with Human Resources, Finance, Benefits, and external vendors to coordinate payroll changes, system integrations, issue resolution, and payroll process improvements

- Provides documentation and support for internal and external audits, maintains records in accordance with retention requirements, and safeguards confidential payroll information in compliance with internal controls, company policies, and applicable laws

- Participates in payroll system testing, implementations, upgrades, and continuous improvement initiatives to enhance payroll accuracy, efficiency, and controls.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND/OR EXPERIENCE:

Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field and two years of progressively responsible payroll administration experience, including payroll processing, reconciliation, and tax compliance; or an equivalent combination of education, training, and experience. Experience processing multi-state payroll in a high-volume environment and using computerized payroll and timekeeping systems is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS AND DESIGNATIONS:

Certified Payroll Professional (CPP) required.

KNOWLEDGE, SKILLS AND ABILITIES:

- Comprehensive knowledge of federal, state, and local payroll laws and regulations, including wage and hour requirements, payroll taxation, garnishments, record retention, payroll processing, reconciliations, internal controls, and year-end reporting

- Strong numerical aptitude with exceptional attention to detail and a demonstrated ability to maintain a high degree of accuracy in payroll processing and reporting

- Ability to analyze payroll data, identify and resolve discrepancies, determine root causes, interpret policies and regulatory requirements, and implement appropriate corrective actions

- Ability to manage multiple priorities, meet critical deadlines, and perform confidential, detail-oriented work in a high-volume, fast-paced environment

- Ability to communicate complex payroll information clearly and professionally and establish effective working relationships with employees, management, Human Resources, Finance, auditors, and external vendors

- Ability to exercise sound judgment, maintain strict confidentiality, and work independently while ensuring compliance with applicable laws, regulations, policies, and procedures

- Proficiency with payroll, human resources information, and timekeeping systems; experience with the organization's specific platforms preferred

- Advanced proficiency in Microsoft Excel, including formulas, lookups, pivot tables, data validation, reporting, and reconciliation of large data sets

- Demonstrated ability to support biweekly payroll operations for a multi-state, high-volume workforce and successfully complete full calendar year-end payroll processing.

PHYSICAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Functions involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds).

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job.

Functions are regularly performed inside without potential for exposure to adverse conditions, such as inclement weather, atmospheric elements and pathogenic substances. The noise level in the work environment is usually moderate.

OneBlood is an Equal Opportunity Employer/Vet/Disability/Other Protected Categories