Campus Administration Coordinator 2

Already a Kwik Trip Coworker?  Follow this link to apply:   myapps.kwiktrip.com 
Location: Department 1313 
Shift: Daytime
Experience:  1-3 years
Full Pay Range: $19.53 to $27.33

Actual pay will be based on various factors, such as a candidate’s qualifications, skills, competencies, proficiency for the role, and internal equity. In addition to base pay, Kwik Trip gives 40% of pre-tax profits back to our coworkers with bonuses ranging from 8-12% of each coworker’s gross annual wage depending on company profitability and offers a comprehensive benefits package, including health insurance, 401k, paid time off, and more.

Campus Administration Coordinator 2

Are you a highly organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes? Join Kwik Trip's Campus Administration team and play a key role in supporting company-wide initiatives, improving processes, coordinating events, and helping create an exceptional workplace experience for our co-workers.

This is a dynamic position that combines administrative support, project coordination, vendor partnerships, communication management, and process improvement. No two days are the same!

What You'll Do

Coordinate Campus Administration Operations

- Provide administrative and clerical support for the Campus Administration team
- Create presentations, communications, meeting materials, and training content
- Manage purchase orders, invoices, reporting requirements, and period-end adjustments
- Maintain office supply inventories and coordinate department purchases
- Assist with office procedures and recommend process improvements
- Badge Center operations
- Provide backup support for reception and mail services

Lead and Support Campus Projects

- Coordinate and execute campus-wide initiatives and special projects
- Plan company events, celebrations, retirement parties, picnics, and employee recognition activities
- Support and promote Kwik Trip's Bike Share Program (Kwik Rides)
- Coordinate meetings, room setups, presentations, and event logistics

Improve Processes and Efficiencies

- Analyze workflows and identify opportunities to improve efficiency
- Maintain important department records, tracking documents, and emergency preparedness materials
- Partner with IT and other departments to enhance reporting and communication tools
- Research office equipment and recommend solutions that improve productivity and value
- Continuously look for ways to simplify processes and improve the workplace experience

Serve as a Resource and Liaison

- Act as a primary contact between Campus Administration, vendors, and internal departments
- Provide support and guidance on Microsoft Office tools and administrative processes
- Collaborate with teams across the organization to support business needs and campus initiatives

What We're Looking For

Education

- High School diploma or GED required

Experience

- Administrative, customer service, project coordination, or office support experience preferred
- Experience working with accounting, purchasing, or reporting processes is helpful

Skills & Qualifications

- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Ability to prioritize competing deadlines and manage multiple projects simultaneously
- Detail-oriented with a high level of accuracy
- Strong customer service and relationship-building skills
- Comfortable working independently and as part of a team
- Ability to maintain confidentiality and professionalism
- Experience with SAP is a plus

What Makes This Role Exciting?

In this role, you'll have the opportunity to make a visible impact on the campus experience by coordinating events, enhancing communication, supporting key business operations, and finding new ways to improve efficiency. You'll work with a variety of departments, build strong relationships across the organization, and help drive initiatives that make a difference for co-workers every day.

If you're energized by organization, project coordination, communication, and creating exceptional experiences for others, we'd love to hear from you!

Deadline to Apply: Friday, November 6th

Kwik Trip, Inc. is a family-owned, Midwest company, in operation since 1965. We are dedicated to serving our guests and coworkers while treating everyone like family. Along with our award-winning culture, we are proud to be an Equal Opportunity Employer. Learn more about Kwik Trip and our culture.
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