Onboarding Coordinator

Job Title: Onboarding Coordinator Job Description
The Onboarding Coordinator plays a key role in delivering a high-quality, engaging, and seamless onboarding experience for new hires. In this position, you ensure that every new employee feels welcomed and supported from the moment they accept an offer, while helping the broader onboarding and HR teams maximize their impact through efficient processes and strong communication.
Responsibilities
- Ensure that new hires have a seamless onboarding experience from the moment they accept an offer through their first days with the company.
- Schedule and prepare weekly new hire orientations across all sites, ensuring all materials, logistics, and communications are in place.
- Communicate regularly with internal stakeholders, including HR team members and people managers, to provide updates on the status of new hires.
- Verify employment eligibility for all new hires in accordance with company policies and applicable regulations.
- Evaluate existing onboarding processes and recommend or implement improvements to streamline and enhance the new hire experience.
- Provide outstanding service to new hires by responding promptly and professionally to their questions and requests.
- Track, maintain, and order onboarding supplies as needed to support orientations and other onboarding activities.
- Collaborate with team members to source new development resources based on requests from fellow team members, the HR team, or people managers.
- Work closely with HR and recruiting partners to support onboarding-related administrative tasks and documentation.
- Perform other duties as assigned to support the employee onboarding function and broader HR initiatives.
Essential Skills
- Bachelor's degree.
- At least 1 year of professional experience in marketing, human resources, customer service, or an administrative capacity.
- Experience with onboarding processes or human resources support.
- Ability to verify employment eligibility and handle sensitive information with discretion.
- Strong multi-tasking skills with the ability to manage multiple onboarding activities and priorities simultaneously.
- Excellent organizational and time management skills, with the ability to appropriately prioritize tasks.
- Ability to learn quickly on the job and adapt to a dynamic organization with rapidly changing needs.
- High level of self-motivation, initiative, and a strong sense of urgency to complete tasks efficiently.
- Excellent written and verbal communication skills for interacting with new hires and internal stakeholders.
- Strong skills in Microsoft PowerPoint, Word, Excel, and Outlook.
Additional Skills & Qualifications
- Experience with HR, recruiting, and/or onboarding in a professional setting.
- Experience working daily with applicant tracking systems (ATS) and human resources information systems (HRIS).
- Familiarity with Greenhouse and Workday is a plus.
- Experience providing administrative support in an HR or office environment.
- Ability to collaborate effectively with HR team members, people managers, and cross-functional partners.
- Comfort working in an environment that supports ambitious long-term goals and innovative technologies.
- Willingness to work overtime and weekends occasionally when business needs require.
- Interest in contributing to an organization focused on long-term exploration, innovation, and growth.
- Potential for the role to be extended or converted to a full-time position, depending on performance and business needs.
Work Environment
This role is fully onsite at company facilities in Bastrop, TX or the Los Angeles, CA area. You will work closely with HR, recruiting, and operations teams in a fast-paced, dynamic environment that supports frequent change and continuous improvement. The position may occasionally require overtime and weekend work to support peak hiring periods or special onboarding events. You will use standard office technology and tools, including Microsoft Office applications, applicant tracking systems, and HR information systems. The work setting emphasizes collaboration, responsiveness to new hires, and a strong focus on delivering a consistent and engaging onboarding experience.
Job Type & Location
This is a Contract position based out of Bastrop, TX.
Pay and Benefits
The pay range for this position is $24.00 - $27.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Bastrop, TX.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Bastrop,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.