Facilities Assistant

JLL empowers you to shape a brighter way .

Our people at JLL and are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities

Asset Management ：

- Asset Lifecycle Management: Manage the full lifecycle of client assets (FF&E, equipment, appliances). Ensure timely registration of new assets （within 3 working days）, track status changes, and handle disposal procedures.；

- Process & Compliance: Develop and implement approved asset management workflows. Ensure strict compliance with local regulations and client policies, utilizing barcode tracking technology for accurate data integrity and system security.

- Inventory & Auditing: Conduct annual physical inventory counts to ensure reconciliation between records, tags, and physical assets (账、卡、物相符).  Maintain comprehensive asset archives and detailed ledgers for audit readiness.

- Policy Optimization & Reporting: Establish and refine policies for asset storage, usage, and lending to maximize asset utility. Perform regular inspections, generate variance reports, and escalate issues to relevant stakeholders.

Administrative & Operations Support：

- Provide administrative support to the Client, including drafting correspondence, managing daily operations. Handle routine office tasks such as printing, copying, filing, and document binding.

- Provide professional bilingual (Chinese/English) guided tours for visitors, showcasing the facility’s features and operational standards

- Prepare monthly operation reports and other ad-hoc reports related to the scope of responsibilities, ensuring data accuracy and timely submission
- Assist with departmental data organization and archival work. Perform other duties as assigned by the line manager

Required Knowledge and Skills :

- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Proven experience in creating high-quality bilingual (Chinese/English) reports and presentations with strong aesthetic sensibility. Possesses excellent writing skills and the ability to produce professional, polished content

- Excellent oral and written communication skills in both Chinese and English

- Meticulous and detail-oriented with strong comprehension and summarization skills. Agile thinkers with a strong sense of responsibility, high execution capability, and strict adherence to confidentiality protocols.

- Strong logical thinking, data analysis, and forecasting abilities. Excellent organizational, coordination, and interpersonal skills with a collaborative team spirit. Proficient in managing business relationships and executing corporate events
- Quick learner with the ability to react swiftly to changing situations. Capable of handling tasks independently, efficiently, and promptly. Strong time management skills and the ability to perform well under pressure.

Qualifications and Education:

- Bachelor’s degree in FM, Administration, Logistics, or a related field.

- Experience in asset management, facility operations within a corporate environment or professional services firm (e.g., IFM provider). Experience in managing FF&E (Furniture, Fixtures, and Equipment) is highly preferred.

- Good command of Microsoft office software.

- Previous exposure to a multicultural environment.

Location:

On-site –Shanghai, China

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.