Project Manager

The Pineapple Agency

The Project Manager is responsible for overseeing the planning and execution of experiential projects, coordinating teams, timelines, budgets, and deliverables to ensure successful project completion. Working closely with Senior Producers and cross-functional teams, this role drives accountability, proactively resolves issues, and keeps projects on track and aligned with client expectations.

Essential Duties and Responsibilities

● Manage the day-to-day execution and flow of assigned experiential projects from kickoff through completion

● Develop and maintain project plans, timelines, budgets, resource allocations, and deliverables

● Coordinate multiple projects simultaneously, prioritizing tasks and ensuring deadlines are met

● Track project progress and maintain accurate, real-time visibility into project status, labor, materials, and costs

● Identify potential risks, delays, and budget concerns and proactively develop solutions

● Escalate potential timeline or budget overruns and coordinate change orders as needed

● Maintain internal project trackers and project management systems

● Coordinate purchasing to ensure materials are ordered, received, and available to the appropriate teams when needed

● Track materials, labor, and project expenses and coordinate receipts and documentation with Accounting

● Coordinate CAD drawing, estimates, and revisions to ensure approvals are obtained and information is communicated to the shop floor

● Collect and communicate CAP mapping and project updates as needed

● Work across business unites to coordinate productions requirements and ensure project move efficiently through the Experiential division

● Serves as a central point of coordination between internal teams, leadership, vendors, and client as appropriate

● Communicate project meetings, calls, updates, and communications

● Build strong internal and external relationships that support successful project execution

● Keep stakeholders informed of project progress, changes, risks, and required decisions

● Partner with Senior Producers and leadership to ensure projects remain aligned with client expectations and company objectives

● Identify, vet, hire, and coordinate vendors based on project requirements

● Support staffing and resource planning for projects, including more complex campaigns

● Assist with recruiting, onboarding, and training team members and partnering teams as needed

● Identify opportunities to improve project workflows, communication, and overall productivity

● Support implementation and organization of project management tools and processes

● Make recommendations to streamline project execution and improve cross-functional collaboration

● Perform other special projects and duties as assigned

Required Skills:

● 3-5+ years of project management, planning, and execution experience (preferably in a marketing agency, fabrication, or experiential/festival event environment)

● Practical experience with project management software tools, methodologies, and best practices

○ Including experience with Google Suite and CRM software tools, methods, and best practices

● Experience seeing complex projects through the full life cycle

● Natural ability to effectively supervise and motivate multidisciplinary teams

● Proven ability to execute projects within outlined scope, budget, and timeline

● Excellent analytical skills

● Strong work ethic and passion for delivering best-in-class consumer experiences

● Extremely resourceful

● Must be an active problem solver, instilled with a sense of urgency for projects large and small

● Ability to meet tight deadlines

● Strong interpersonal and communication skills

● Thorough understanding of and passion for experiential marketing a plus!

● Project management certification a plus!

Education and/or Experience:

● A degree or certification in a related field is preferred but not mandatory.

Physical Demands and Work Environment:

● Prolonged periods of sitting at a desk (typically 6–8 hours per day).

● Continuous use of a computer, including keyboarding, mouse navigation, and viewing detailed drawings on a monitor.

● Regular movement throughout office, production, event, and client/vendor environments

● Clear verbal communication for collaboration with project managers and field teams.

● Ability to walk, stand, or move through manufacturing or construction environments.

● Work performed primarily in an office environment with standard lighting and noise levels.

● Occasional exposure to outdoor or industrial environments

● May occasionally require lifting and/or moving up to 50 lbs

● Expected to travel to onsite locations, as needed