Training Specialist

Job Posting Title
Training Specialist

Agency
345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization
Chief Engineer, Director of Ops, Assistant Director of Ops, State Maintenance Eng, Maintenance Administration

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
Level II - $63,200
Level III - $69,500

Why You’ll Love Working Here:

- Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.

Annual Benefit Allowance:

- The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.

Comprehensive Insurance Plans:

- The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).

Retirement Savings Plans:

- Pathfinder Defined Contribution Plan : available to employees who began State employment after November 1st, 2015.
- Employer matches 6% with an employee contribution of 4.5%.
- Employer matches 7% with an employee contribution of 7% or above.
- OPERS Defined Benefit Plan : available to returning employees who were previously enrolled in OPERS.

Annual & Sick Leave (PTO):

- 15 days accrued annually during the first 1–5 years of service.
- 18 days accrued annually for 5–10 years of service.
- 20 days accrued annually for 10–20 years of service.
- 25 days accrued annually for over 20 years of service.
- Sick leave: Accrued at 15 days per year

Paid Holidays:

- 11 paid holidays per year

Longevity Pay:

- Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.

Employee Assistance Program (EAP):

- EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Job Description

Position Title:  Training Specialist

Department:  Maintenance

Division:  9

Report to:  Programs Manager

FLSA Status:  Exempt

Location:  200 NE 21st Street, Oklahoma City, OK 73105

Note: Candidates selected for positions at the Oklahoma Department of Transportation may be required to complete a pre-employment background check and drug screening before beginning employment. Some positions may also require applicants to participate in a Physical Abilities Demonstration and be rated as capable of performing the essential functions of this job family.

Basic Purpose

Positions in this job family are assigned responsibilities involving the training and professional development of employees in various topics or skills. This includes the preparation of lesson plans and other materials to be used in conducting training, scheduling and coordinating various workshops, classes, or seminars, conducting training in a variety of settings and/or facilitating a variety of meetings or seminars.

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

- Prepares or collects information and materials to be used in conducting and/or facilitating training, meetings or seminars, including lesson plans, training guides, participant manuals, videos, slides and other materials.
- Determines employee and agency training and professional development needs through surveys, interviews, or other sources; reviews and analyzes special requests for training courses and professional development.
- Schedules and coordinates training classes, workshops, seminars, conferences or meetings.
- Conducts classroom or other types of training using adult education and training principles and techniques; evaluates results and makes changes or adjustments as needed.
- Counsels employees and supervisors concerning training problems and provides information about educational opportunities and eligibility requirements.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.

This is the specialist level of this job family where employees perform advanced level activities in developing and presenting training courses and programs. This may include independent responsibility for a specialized training or development course or program; duties involving providing assistance in the supervision and training of other training specialists and may serve as back-up supervisor; may be assigned as lead worker, project leader, team leader, or other comparable responsibilities for coordinating and completing required activities.

Education and Experience

Level II - Education and Experience requirements at this level consist of a bachelors degree plus one year of experience in education or training; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the bachelor’s degree plus one year of experience in education or training; or a master's degree in adult education or human resource development.

Level III - Education and Experience requirements at this level consist of a bachelors degree and one year of experience in education or training plus one additional year of qualifying experience in software applications used for rapid development of training materials and online courses; or an equivalent combination of education and experience, substituting one year of qualifying experience for each year of the bachelor’s degree and one year of experience in education or training plus one additional year of qualifying experience in software applications used for rapid development of training materials and online courses; or a master's degree in adult education or human resource development plus one additional year of qualifying experience in software applications used for rapid development of training materials and online courses.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of adult education principles and techniques; of classroom and on-the-job training principles; of various types of equipment and materials used in conducting training; of curriculum development methods and techniques; and of software used for rapid online course development.

Ability is required to conduct classroom training, workshops or seminars; to use video, audio and other types of equipment to present training; to gather information to use in developing training courses; to communicate effectively; to use small group facilitation tools; to establish and maintain effective working relationships with others; to plan and organize adult education courses and facilitation activities; and to plan and evaluate training activities.

Additional Job Duties

Serves as the lead trainer for the Oklahoma Department of Transportation’s (ODOT) Maintenance Management System (MMS), coordinating and delivering statewide employee training.  Responsibilities include developing, updating, and maintaining training manuals and instructional guides; scheduling and facilitating training sessions; providing daily support for the MMS; and assisting users with system-related questions or operational issues.

Oversee the Heavy Equipment Operator Program by maintaining and updating program guidelines, providing technical assistance and program support to field districts, responding to questions regarding program requirements, and developing, revising, and distributing training materials to ensure consistent statewide implementation.  Develops and maintains the Professional Services Contract annually for the Maintenance and Construction Work Zone Traffic Control certification and re-certification training program.

Coordinates procurement and financial assistance to the Facilities Branch by preparing purchase requisitions and change orders and entering in ODOT’s Encumbrance Tracker (ET) System; processing invoices for payment through the PeopleSoft (PS) financial system; reconciling and paying non-purchase order invoices using a state purchasing card; administering annual facility lease agreements; and monitoring expenditures by maintaining budget spreadsheets in SharePoint.

The ideal candidate should possess strong organizational, communication, good customer service, and training skills with the ability to coordinate multiple administrative functions.  The candidate should demonstrate experience in developing and delivering employee training, preparing instructional manuals and reference guides, and have knowledge of procurement procedures, monitoring budgets and expenditures.

Preferred Systems Knowledge:

Oracle PeopleSoft eProcurement

Oracle PeopleSoft Voucher Entry

ODOT Encumbrance Tracker

SharePoint

Adobe Sign

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Knowledge of:

Learning Principles and Training Best Practices

State Purchasing Procedures

State Purchase Card (P-Card) Guidelines

Statewide and Agency Contacts

Procurement and Accounts Payable Processes

Budget Monitoring and Expenditure Tracking

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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