Billing Specialist

Job Title: Billing Specialist Job Description
The Billing Specialist coordinates project registration and manages accurate, timely billing in alignment with contractual agreements and accounting standards. This role supports project opening and closing, monitors budgets, and partners closely with Project Managers to ensure proper revenue recognition and strong financial performance across designated projects.
Responsibilities
- Review and verify proposals and contracts to ensure accurate and complete project registrations in all relevant systems.
- Validate billing requirements, including budgets, rates, due dates, tasks, payment terms, contract numbers, and basic services provided, and update project registration and affiliated systems as needed.
- Assist with project opening and closing activities, ensuring all financial and billing data is properly set up and finalized.
- Support budget management by tracking project financials and helping maintain alignment with contractual and internal expectations.
- Track change orders and collaborate with Project Managers to improve budget positions and overall project profitability.
- Work with Project Managers to confirm that acceptable evidence of arrangement documentation exists to support revenue recognition.
- Read and interpret project contracts as they relate to billing and revenue recognition to ensure compliance with contractual terms and accounting standards.
- Deliver timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and defined billing cycles or client deadlines.
- Ensure all billing is properly reviewed and internally approved before invoices are sent to clients.
- Prepare and submit complete final invoice packages, including cover pages, applications for payment, lien waivers, and other required supporting documentation.
- Distribute invoices to external clients using various distribution platforms such as mail, email, and client portals.
- Support project scheduling, billing management, and proposal management activities as needed to ensure smooth financial operations.
Essential Skills
- 3+ years of relevant experience in billing, project accounting, or finance.
- Proficiency in Microsoft Excel for managing and analyzing billing and project financial data.
- Experience working with billing platforms and related financial systems.
- Strong analytical skills to review contracts, budgets, and billing details for accuracy and compliance.
- Excellent organizational skills to manage multiple projects, deadlines, and billing cycles simultaneously.
- Effective communication skills to collaborate with Project Managers and other stakeholders and to clarify billing and contract requirements.
- Ability to read and understand project contracts, particularly as they relate to billing and revenue recognition.
- Attention to detail and accuracy in preparing invoices, final invoice packages, and supporting documentation.
Additional Skills & Qualifications
- Associate degree or bachelors degree preferred in a related field such as accounting, finance, or business.
- Experience with project-based environments where project registration, scheduling, and proposal management are key components.
- Familiarity with revenue recognition principles and evidence of arrangement documentation.
- A valid drivers license with an acceptable violation history may be required.
Work Environment
The Billing Specialist works in a professional office environment focused on project-based financial operations and billing management. The role involves regular use of Microsoft Excel, billing platforms, and client portals to prepare, manage, and distribute invoices. Work is typically structured around defined billing cycles and client deadlines, requiring consistent attention to detail and time management. Collaboration with Project Managers and other internal teams is frequent, with communication conducted through email, virtual meetings, and other standard business tools. The position is primarily computer-based and desk-oriented, with a standard professional dress code appropriate for an office setting.
Job Type & Location
This is a Contract to Hire position based out of Des Moines, IA.
Pay and Benefits
The pay range for this position is $25.00 - $26.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Des Moines, IA.
Application Deadline
This position is anticipated to close on Oct 30, 2026.
Workplace Type
This is a fully onsite position in Des Moines,IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.