About this role
Job Title: Accounts Payable Clerk
Location: Lindsay Precast – Alachua, FL
Department: Finance & Accounting
Reports To: Accounts Payable Manager
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Job Summary
We are seeking a detail-oriented and reliable Accounts Payable Clerk to support our finance team by entering invoices accurately and ensuring timely processing of vendor payments. This role plays a critical part in maintaining the accuracy and efficiency of our accounts payable process and managing the AP email inbox to support smooth day-to-day operations.
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Key Responsibilities
- Invoice Entry: Accurately enter vendor invoices into the accounting system, ensuring correct coding, dates, and supporting documentation.
- Inbox Management: Monitor and organize the accounts payable email inbox, responding to vendor inquiries and routing information to the appropriate contacts as needed.
- Document Matching: Match purchase orders, receipts, and packing slips to incoming invoices for validation.
- Issue Resolution: Flag and help resolve discrepancies or missing documentation in coordination with vendors and internal teams.
- Payment Support: Assist in preparing payment runs by confirming invoice accuracy and readiness for approval.
- Recordkeeping: Maintain organized digital records of invoices and correspondence.
- Compliance: Follow internal controls and standard operating procedures to ensure timely and accurate processing of accounts payable.
Qualifications
Qualifications
- 1+ years of experience in an accounting or clerical role (AP experience preferred)
- Strong attention to detail and organizational skills
- Basic understanding of accounting principles and AP processes
- Proficiency with Excel and experience using accounting software (e.g., QuickBooks, NetSuite, Sage, etc.)
- Strong communication skills and professional email etiquette
- Ability to manage time effectively in a fast-paced environment