Accounts Officer

Actylis is a global solutions provider with over 75 years of experience, specializing in streamlining the management of critical ingredients and raw materials for our business partners.

We offer both sourcing and manufacturing solutions tailored to meet diverse and evolving needs, ensuring a reliable, agile, and secure supply network. Our commitment to customization allows us to create flexible solutions, whether it’s a unique specification, custom packaging, or tailored logistics strategies.

With deep expertise in quality and regulatory compliance, sourcing and logistics management, analytical services, and R&D support, we reduce complexities and mitigate risks, empowering our partners to focus on growing their business.

In furtherance of that goal, Actylis is seeking new members of the team. This expansion, coupled with a comprehensive benefits package, and opportunities for challenge and growth, make Actylis the ideal place to work and thrive. We hope you’ll consider joining us!

Position Summary

To ensure timely preparation of accounts for the CFO to report to HQ. To highlight to CFO any discrepancies noted in the accounts during preparation or any other matters which require the attention of the CFO. To assist the CFO in carrying out tasks assigned by her during work whether they are related to accounting function or admin. To respect the confidentiality of information acquired during work except when authorized or legally obligated to disclose.

Responsibilities will include:

1. Accounts
To keep full sets of accounts in Sage ERP system.
- General Ledger / Cash Books / Debtors/Creditors Subsidiary Ledgers

2. Reconciliation of Accounts
- Control Accounts vs Subsidiary Ledgers : Trade Debtors/Creditors
- Bank Reconciliation : Cash Books vs Bank Statements
- Petty Cash Balance vs Physical Cash

3. Costings
- To check the costing of unit price of goods purchased once the Goods Recipt Notes
(RN) are generated.

4. Journal Entries
- To journalize all accounting entries for accruals, prepayments and adjustments.

5. Financial Statements
- Month end to prepare Trial Balance, Profit & Loss Accounts and Balance Sheet to be
reviewed by CFO.

6. Payments
- To prepare online payments to suppliers/vendors once all invoices are checked
- To stamp “PAID” on all the invoices once the payments are issued.

7. Receipts
- To ensure that all payments received from customers are properly recorded in the Cash
Book/General Ledger and match with respective sales invoices

9. Trade Debtors Listing
- To regularly update the Trade Debtor Listing once payments are received from
Debtors and to indicate remarks of customers on the Listing when chasing for overdue
invoices.

10. Overdues Trade Debtor Accounts
- To send e-mail to customers when the accounts are overdue, to chase payments, and at
the same time enclosing Statement of Account to customers.
- To activate the Sales Team to call customers if no feedback from emails sent
- To highlight to CFO long overdue accounts i.e., Debts overdue for more than two
months.

11. Monthly Extracting of Reports/Statistics online for CFO review
- Purchase/Sale Analysis Reports by product sequence
- Sales Analysis Report by invoice sequence
- From Sage ERP System, to extract Accounting Reports: -
1) Batch Listings for Account Receivables/Account Payables/Receipts
2) Posting Journals for Account Receivables/Account Payables
3) Account Receivables Listing – both functional & customers’ currencies
4) Accounts Payables Listing – both functional & customers’ currencies
5) Cash & banks transactions reports

12. Debit & Credit Notes
- Generating Debit and Credit Notes every month for CFO approval

13. Filing of documents

14. Others
- Collect/distribution of mails/send registered mail if urgent
- Extracting exchange rates from the Straits Times

Required Experience & Knowledge

EDUCATION/EXPERIENCE:

1) Minimum GCE ‘O’ Level / Accounting Diploma – Accounting or equivalent
2) Minimum three years working experience in keeping full sets of accounts or related accounting functions.
3) Well versed in Accounting Principles and book-keeping entries

SPECIFIC KNOWLEDGE/SKILLS/CERTIFICATION:
1) Strong interpersonal communication skills – both verbal & written
2) Highly motivated individual with initiative, a positive attitude and able to work independently.
3) Advance Excel skills

Physical Demand

Supervisory Responsibilities

None

Work Environment

Actylis is an Equal Opportunity Employer. Actylis US does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.