FBS Coordinator I

Job Title
FBS Coordinator I

Agency
Texas A&M University

Department
Finance - College of Arts and Sciences

Proposed Minimum Salary
$4,097.10 monthly

Job Location
College Station, Texas

Job Type
Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

- May enter and review travel expense reports

- Meets established processing goals as directed

- May prepare and update standard reports

- May assist with account verification or reconciliation and research discrepancies

- May assist with gathering transaction data/information

Accounting/Documentation

- Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors

- Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors

- Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

- Assigns commodity or account codes to requisitions and invoices as directed

- May review financial transactions for compliance

Customer Support

- May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions

- May coordinate a specialized task for one or more units

- May research and communicate policies and procedures to unit or departments

- May provide customer service

Department Use

- Communicates cash handling procedures, coordinating and approving cash handling activities
- Coordinates deposits and ensures the timely delivery of cash and checks to the appropriate offices, including the fiscal office and the Texas A&M Foundation
- Coordinates and assists with the processing of research participant payments, compiling accurate documentation and ensuring compliance with applicable requirements
- Coordinates and facilitates the processing of working fund requests
- Reviews working fund procedures with faculty to ensure compliance with university policies and regulations
- Meets with working fund custodians during each fund check-out and turn-in to verify proper handling, accountability, and adherence to established procedures

What You Need to Know

Salary : $45,000-$48,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

- High School diploma or equivalent combination of education and experience
- Four years of related experience

Preferred Qualifications

- Bachelor's degree in a related field
- Experience with excel and word processing
- Experience with financial management

Knowledge, Skills, and Abilities

- Ability to multitask and work cooperatively with others

Other Requirements and Factors

- This position is security sensitive

- This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.