Fixture Design Project Coordinator

Location: Dublin, California
Work Arrangement: Hybrid – 3 days onsite per week
Employment Type: Contract – 6 months initially, with potential for extension or conversion
About the Role
We are seeking a detail-oriented Fixture Design Project Coordinator to support retail fixture design and development projects. This role focuses on project management, vendor coordination, manufacturing quality, and collaboration with cross-functional teams to ensure projects are delivered on time and meet established quality standards.
Key Responsibilities
• Coordinate fixture design projects from development through prototype review and production.
• Manage vendor relationships, track project milestones, and ensure timely delivery of project requirements.
• Evaluate vendor capabilities, including manufacturing processes, materials, finishes, quality control, logistics, and lead times.
• Review manufacturing drawings, renderings, prototypes, and assembly instructions to ensure compliance with design standards.
• Participate in vendor meetings, design reviews, and prototype evaluations, providing feedback to keep projects on track.
• Collaborate with internal stakeholders to support new store openings, store refreshes, and remodels.
• Monitor fixture quality, functionality, and finishes throughout the development and production lifecycle.
• Support fixture inventory management, prototype setup, sample reviews, and organization of the fixture design lab.
• Identify project risks, resolve issues, and ensure timelines and quality expectations are met.
• Maintain accurate project documentation and communicate progress to relevant stakeholders.

Required Qualifications
• Bachelor's degree in Retail, Business, Design, or a related field preferred.
• 1–3+ years of experience in retail, corporate, manufacturing, or a related industry.
• 1–3+ years of experience in fixture or furniture management, design, testing, or a related area.
• Experience in project management, vendor coordination, and tracking deliverables.
• Ability to interpret and review renderings, technical drawings, and manufacturing details.
• Strong organizational, analytical, communication, and problem-solving skills.
• Proficiency in Microsoft Office 365 and Adobe Acrobat Pro.
• Ability to manage multiple priorities, work independently, and meet deadlines.
• Familiarity with quality assurance, quality control, measurement, and inspection techniques.

Preferred Qualifications
• Experience with retail fixtures, furniture manufacturing, or store planning.
• Familiarity with CAD/CAM systems, Photoshop, or Smartsheet.
• Knowledge of manufacturing processes, structural design, failure mode analysis, or building codes.
• Hands-on experience with prototype evaluation and product quality inspections.

Work Arrangement
This is a hybrid position based in Dublin, California, requiring onsite presence three days per week.