Fleet Logistics Coordinator

Fleet Logistics Coordinator

Job Description

Department: Transportation

Job Status: Full Time

FLSA Status: Salary, Non-Exempt

Reports To: Senior Transportation Manager

Location: The Woodlands, TX, Midland, TX, or Leetsdale, PA

Amount of Travel Required: 20%

Work Schedule: Monday-Friday, 8:00 AM – 5:00PM

Positions Supervised: None

AIP: Level 7

POSITION SUMMARY: The Fleet Logistics Coordinator is responsible for supporting the transportation and logistics team through timely asset delivery, retrieval, and coordination across field operations and repair vendors. This role includes driving and transporting personnel and equipment, implementing asset retirement procedures, and serving as a key point of contact for vehicle logistics across multiple locations.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

- Perform delivery and retrieval of company assets, including vehicles, equipment, and tools, to and from field sites and repair facilities.

- Coordinate and conduct vehicle swaps in the field to support routine or emergency maintenance.

- Execute asset retirement procedures including the removal of telematics systems, toll tags, fuel cards, and related components.

- Transport field personnel to and from airports and designated field locations to reduce airport asset parking and optimize fleet usage.

- Maintain and inspect assigned transport vehicles to ensure roadworthiness and cleanliness.

- Act as primary point of contact for warehouse and field teams for transportation-related needs.

- Assist warehouse team with basic order fulfillment, packing, and inventory movements when not in transit.

- Utilize handheld scanners, inventory systems, and GPS tools to support transportation and asset tracking.

- Ensure compliance with company safety protocols and DOT regulations at all times.

- Performs other related duties as assigned to assist with successful operations and business continuity.

Qualifications

POSITION REQUIREMENTS:

- Must be legally authorized to work in the United States without the need for sponsorship.

- Must be at least 18 years of age or older.

- Successfully passes all applicable general pre-employment testing including but not limited to: background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).

- In person predictable attendance.

- Valid U.S. Drivers License required. Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy .

EDUCATION/EXPERIENCE LEVEL:

- High school diploma or GED

- 1–2 years of experience in warehouse, transportation, or field operations

- Ability to lift and move heavy objects (up to 55 lbs individually; team lift up to 100 lbs)

- Strong customer service orientation and communication skills

Preferred:

- Experience with logistics, fleet, or warehouse operations in energy or industrial sectors

- Familiarity with telematics platforms (e.g., Samsara), fuel card programs, and GPS tools

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES:

- Detail-oriented with strong problem-solving skills

- Reliable and self-motivated, able to manage time and prioritize effectively

- Strong interpersonal skills with the ability to communicate effectively with field and warehouse personnel

- Demonstrates initiative and adaptability in dynamic work environments

- Able to follow company procedures and safety guidelines precisely

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently required to walk, sit, climb, bend, reach and squat/kneel. The Fleet Logistics Coordinator works primarily indoors and will be sitting prolonged periods of sitting at a desk and working on a computer. Must be able to access and navigate each department at the organizations facilities. The Fleet Logistics Coordinator may be required to lift heavy objects; therefore, The Fleet Logistics Coordinator must be able to lift 50 lbs.

Work hours may include early morning, late afternoon/evening hours, and weekends in combination depending on job demands.

AAP /EEO STATEMENT:

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Revised 04/2026