Purchasing Assistant

Job Title: Purchasing Assistant Job Description We are seeking a detail-oriented and highly organized Purchasing Assistant to support a growing purchasing team focused on engineering builds, research and development projects, and prototype procurement activities. In this role, you work closely with Buyers and cross-functional teams to ensure timely processing of purchasing activities, maintain accurate procurement records, and support day-to-day purchasing operations. This position is ideal for someone with strong administrative skills, a continuous improvement mindset, and a desire to learn and grow in a collaborative, fast-paced environment. Responsibilities

- Process purchase orders based on purchasing requests and documentation submitted by engineering teams.
- Review purchase order information for accuracy and completeness before orders are placed.
- Enter, update, and maintain purchase orders within the companys ERP system.
- Take ownership of assigned orders and follow them through the purchasing process, including monitoring status and following up when necessary.
- Maintain detailed and organized notes regarding orders, supplier communication, delivery updates, and outstanding items.
- Communicate with suppliers regarding order placement, confirmations, status updates, and other purchasing-related questions.
- Coordinate internally with engineering and purchasing team members to resolve missing or incorrect information in purchasing documentation.
- Review open-order reports and use Excel to filter and organize information by fields, dates, order status, and other criteria.
- Maintain organized internal and external email communication to ensure important information and follow-up items are not missed.
- Identify discrepancies or potential issues in orders or documentation and take initiative to resolve them or escalate them appropriately.
- Provide additional purchasing and administrative support to the team as needed.

Essential Skills

- Previous experience in administrative support, purchasing support, customer service, or office-based roles.
- Strong attention to detail and excellent organizational skills.
- Ability to manage multiple priorities effectively in a fast-paced environment.
- Basic proficiency with Microsoft Excel, including the ability to sort, filter, and organize data.
- Strong written and verbal communication skills for interacting with suppliers and internal teams.
- Ability to quickly learn new processes, systems, and tasks.
- Positive attitude and willingness to contribute to a collaborative team environment.
- General purchasing and purchase order processing familiarity.
- Accurate data entry skills and comfort working with procurement records.
- Administrative support capabilities, including managing documentation and email communications.
- Basic understanding of supply chain or procurement workflows.
- Proficiency with Microsoft Office applications.

Additional Skills & Qualifications

- Experience supporting purchasing, procurement, supply chain, or operations functions.
- Exposure to ERP or purchasing systems, including platforms such as SAP.
- Continuous improvement or process-focused mindset with an interest in refining workflows.
- Associates or Bachelors degree preferred but not required.
- Ability to quickly learn new tasks and adapt to evolving business needs.
- Skilled administrative background with strong record-keeping and follow-up habits.

Work Environment This role operates within a collaborative team environment that supports engineering and development-focused procurement activities. The position follows a hybrid schedule, with four days onsite and one day remote each week , offering a blend of in-office collaboration and focused remote work.
Job Type & Location
This is a Contract position based out of Neenah, WI.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Neenah, WI.
Application Deadline
This position is anticipated to close on Nov 11, 2026.
Workplace Type
This is a fully onsite position in Neenah,WI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.