About this role
We are hiring for an Accounting & Administrative Specialist on behalf of our client, an established commercial facilities and services provider. This role delivers critical support across full-cycle accounts payable, accounts receivable, and operational office administration in a fast-paced business environment.
Location: Chantilly, VA
Schedule: Mon-Fri, Standard Business Hours
Compensation: $70,000K-$75,0000K
Responsibilities
Enter vendor invoices into the accounting software with accurate general ledger (GL) and job code allocation. Process electronic and check disbursements according to designated vendor payment terms. Generate customer billings accurately and post incoming cash receipts to proper accounts. Source competitive vendor price quotes for specialized supplies and equipment, managing end-to-end purchasing upon approval. Maintain and reconcile monthly supply breakdown reports and manage job codes within the central accounting database. Draft formal service and supply proposals for active clients. Serve as primary operational cross-training backup for payroll, timekeeping, customer contracts, and budget management. Act as an operational point of contact for clients, staff, and vendors to address inquiries, process orders, and resolve issues. Digitize, audit, and organize physical and electronic files within secure shared drives, assisting with scheduled record retention and file disposal. Process, sort, and route incoming corporate mail and official correspondence.
Qualifications and Key Skills 5+ years of professional office administrative experience combined with practical knowledge of AP/AR and invoice processing. Advanced proficiency in Microsoft Office Suite, electronic document management, and database data entry. Prior hands-on experience utilizing Sage Accounting software (Sage 50 Cloud preferred). Strong mathematical aptitude and a solid grasp of foundational accounting principles. Exceptional attention to detail, organization, and multi-tasking skills under deadline pressure. Excellent verbal and written communication skills across diverse stakeholders. Bilingual capabilities in English and Spanish are preferred. Prior exposure to corporate social media management is a plus.
Compensation / Pay Rate (Up to): $70,000.00 - $75,000.00 Per Year