Human Resources Coordinator, Oklahoma City, OK

Title: Human Resources Coordinator
Oklahoma Agency: Oklahoma Health Care Authority
Address: 4345 N. Lincoln Blvd. Oklahoma City, OK 73170
Telework Policy: client site
Interview Required

Description:
The Human Resources Coordinator – Temporary supports full-cycle talent acquisition efforts and assists in optimizing recruitment processes. Under the direction of a supervisor, this role focuses on the efficient and effective movement of a high volume of positions through the hiring pipeline while maintaining compliance with federal and state regulations. The Human Resources Recruiter – Temporary collaborates with internal stakeholders as directed to meet organizational recruitment goals.

Key Responsibilities:

- Execute all phases of the recruitment process as assigned, including sourcing, screening, interviewing, and onboarding, with an emphasis on consistently advancing a high volume of requisitions.

- Implement strategies to attract top talent, including posting and optimizing job advertisements and supporting a positive candidate experience.

- Collaborate with external advertisers as needed to support the placement and management of job postings, ensuring positions are accurately represented across relevant platforms.

- Work with hiring managers as directed by the supervisor to understand recruitment needs and support alignment with organizational objectives.

- Coordinate and schedule interviews between candidates and an interview panel, managing logistics efficiently across a high volume of active requisitions.

- Communicate with candidates consistently throughout the recruitment process, providing timely status updates, next steps, and disposition notifications to ensure a professional candidate experience.

- Communicate and provide regular updates to hiring managers on candidate status, pipeline progress, and any changes or developments related to their open positions.

- Manage job requisitions in Workday, including opening, updating, and closing requisitions accurately and in a timely manner.

- Support the offer management process.

- Initiate and track pre-employment steps such as background checks, ensuring timely completion and accurate recordkeeping.

- Use organizational technology tools to manage recruitment workflows and maintain accurate records, primarily including Workday and the Microsoft 365 suite (Outlook, Teams, Word, Excel, Forms, Lists, OneDrive, OneNote, and Planner).

- Maintain and update a recruitment tracking list/spreadsheet on a daily basis, ensuring accurate and current data on all active positions, candidate status, and pipeline progress.

- Coordinate with the Communications team, as assigned, to support targeted social media campaigns for hard-to-fill roles.

- Prepare and submit regular recruitment status updates and tracking reports as requested by the supervisor.

- Follow established recruitment SOPs with precision and consistency, adhering to all process steps, documentation requirements, and timelines as outlined.

- Maintain working knowledge of HR compliance requirements and ensure all assigned recruitment activities meet legal and policy standards.

- Identify and communicate opportunities to reduce inefficiencies in recruitment workflows to the supervisor.

- Represent HR at agency events as assigned, supporting employer brand and community engagement efforts.

Requirements
Required Education and/or Experience
Bachelors degree plus 1 year of professional experience in human resources management
◦ OR
A masters degree in human resources, industrial/organizational psychology, public administration, sociology, psychology or a closely related degree plus 1 year of professional experience in human resources management
◦ OR
An equivalent combination of education and experience.

Note:
Experience which was incidental to or not a major responsibility or duty of the position shall not be accepted as qualifying experience. Human resources management experience should include at least one of the following: job analysis, position classification, wage/salary and benefits administration, civil rights administration, recruitment or payroll administration.

Preferred Qualifications:

- Proven track record in full-cycle recruitment, including sourcing, screening, interviewing, and onboarding, with a focus on optimizing recruitment processes for efficiency, effectiveness, and achieving recruitment goals.

- Expertise in leveraging recruitment technologies and tools, including applicant tracking systems (e.g., Workday) and the Microsoft 365 suite, to streamline and optimize recruitment workflows.

- Certifications in any of the following areas: Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR), Society for Human Resource Management Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP).

Duration:
6-12 months

Location & Schedule:
This is a full time in office position, 40 hours per week, 8:00 AM - 5:00 PM Monday through Friday. Office location is 4345 N. Lincoln Blvd. Oklahoma City, OK 73170

Timeline & Interview Process:
In person interview required.
Target start date 12/1/2026.