Accounts Payable & Settlements Specialist

- Review, verify, code, and process a high volume of corporate supplier invoices, purchase orders, and employee expense claims.

- Prepare, verify, and execute finalized settlement statements for Consignors following auction closures, ensuring clear-title parameters.

- Execute core operational duties: Supplier Payments, Expense Claims, Credit Card Processing, Tax (BAS), Bank Fees tracking, Supplier/Lease Queries, and Intercompany Payments.

- Manage end-to-end Consignor Settlements, Profit Share Settlements, Inventory Purchase disbursements, and approved financial Advances.

- Upload post-auction sale data relating to consignors and compile comprehensive pre- and post-auction financial reporting.

- Process specialized transactions including intercompany payments, leases, rental/lease schedules, and holdback transactions.

- Apply purchase limits, audit authorizations, and verify that all outlays conform to strict corporate authorization matrices and SOX controls.

- Investigate and resolve unpaid or late corporate invoices, while independently reconciling discrepancies on consignment files in collaboration with Sales and Operations.

- Confirm and maintain verified bank details for all corporate suppliers and auction consignors, working closely with Supplier Maintenance.

- Execute daily payment runs, electronic funds transfers (EFT), BPay, corporate credit card clearing, and complex foreign currency wire payments.

- Perform crucial month-end reconciliation tasks: AP Sub-ledger to General Ledger matching and Bank and Trust Reconciliations.

- Provide top-tier customer service to creditors, vendors, lienholders (banks/governments), and internal divisions.

- Support internal and external auditors during testing walk-throughs by preparing sample workpapers and reconciliations.

- Experience: 2+ years' transactional experience directly spanning Accounts Payable and/or professional Settlements/Disbursements in high-volume environments.

- Education: Highschool Diploma required. Finance studies would be looked upon favorably.

- Systems: Experience working with ERP systems (Oracle preferred) and AP Automation platforms is highly regarded. Proficiency in MS Office package is required.

- Technical Skills: Intermediate Excel skills (pivot tables, V-lookups, handling complex sheets) and multi-currency transaction handling are distinct advantages.

- Core Attributes: A keen eye for detail, precise mathematical aptitude, exceptional time-management under pressure, and a strong work ethic.

- Interpersonal Dynamics: Demonstrated ability to collaborate fluidly with multi-departmental contacts (Sales, Ops, Legal, Controllership) and external parties (Creditors, Lienholders).