Administration Assistant

- Closing Date: 2026-11-12

About the Role

- Pe r f o r m advan c ed , d i v e r s i f ied , an d c on f i den t i a l ad m i n i s tr a t i v e an d s ec r e t a r i a l s uppo r t . H and l e a w i d e v a r i e t y o f s i t ua t i on s an d t a sk s i nvo l v i n g t h e c l e r i c a l an d ad m i n i s t r a t i v e f un c t i on s o f t h e o f f i ce .
- I n c on s u l t a t i o n w i t h t h e t ea m gene r a t e bus i ne s s documentation, i nc l ud i n g p r esen t a t i o n c r ea t i o n an d s p r ead s hee t p r epa r a t i o n an d d i s tr i bu t i on .
- P r epa r e c ha r t s an d c o m p il e r epo r t s a s neede d an d ensu r e t ha t a ll f i l e s a r e c o m p l e t e an d p r ope r l y

m a i n t a i ned
- Per f o r m ad m i n i s tr a t i v e t as k s b a s ed on s et procedures, establish and m a i n t a i n f i li ng sys t e m s , c a t ego r iz e and m a i n t a i n m anua l s , invoices, manage and c o - o r d i na t e t r a vel needs and o t her s ou r c e da t a .
- R e s ea r c h i nf o r m a t i on and i n i t i a t e a ss i gned t asks ac c o r d i ng l y.
- C oo r d i na t e i n t e r n a l an d e x t e r n a l c o mm un i ca t i ons .
- R espon d t o c o m p l a i n t s an d r eque s t s f o r i n f o r m a t i o n an d a s s i s t ance , i n t e r p r e t an d exp l a i n p r o c edu r e s an d p o li c i e s pe r t a i n i n g t o i n t e r n a l i nqu i r i e s o f staff.
- A t t en d an d t a k e n o t e s a t m ee t i ng s , c oo r d i na t e t r ave l a rr ange m en t s , r e c o r d s o f C o mm un i ca t i o n ( docu m en t s , E - m a il } t o m ee t t h e r equ i r e m en t s o f t h e t ea m.
- Pe r f o r m s o t he r r e l a t e d du t i e s , a s a ss i gned , for t h e p u r po s e o f ensu r i n g t h e e ffici en t an d e f f e c t i v e f un c t i on i n g o f t h e w o r k un i t.
- Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
- Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
- Conduct regular audits to verify the completeness and correctness of documents.
- Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
- Act as a liaison between different departments to streamline document-related processes.
- Maintain effective communication channels with team members, ensuring transparency in document-related matters.
- Respond to inquiries and requests for information promptly and accurately.
- Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.

Qualifications
To be successful in these roles, you will have the following:

- High School or Vocational qualification or Diploma
- Minimum 1 years of job-related experience
- High Computer Literacy including MS Office
- Strong decision making and Problem solving skill
- Strong interpersonal and verbal communication skill
- Knowledge of Arabic would be an added advantage