About this role
Job Title: Administrative & Office Support Specialist (2 Openings)
Location: Hauppauge, NY (100% On-Site)
Position Type: Temp-to-Hire
Pay Rate: $25.00 / hour
Schedule: Monday – Friday, 9:00 AM – 5:00 PM (Flexible schedule options available)
Position Overview
A growing distributor of medical supplies based in Hauppauge, NY, is seeking two dependable, proactive Administrative & Office Support Specialists to join their close-knit office team on a temp-to-hire basis.
Operating in a collaborative small office environment, this role is ideal for a versatile professional who enjoys wearing multiple hats. Your day-to-day focus will be fielding incoming inquiries, tracking supply shipments, entering orders, and keeping daily operations running smoothly. Strong computer literacy is the primary requirement for this role.
Key Responsibilities
Manage multi-line telephone inquiries, taking clear messages and assisting clients with product, delivery, and account questions.
Process incoming medical supply orders and enter details accurately into internal database software.
Track order logistics and shipping updates, coordinating with carriers to ensure timely customer delivery.
Navigate proprietary inventory and order management systems to look up client history, verify item availability, and update account records.
Perform daily office support duties including filing, correspondence, handling mail, and keeping administrative records organized.
Collaborate with colleagues across departments to assist with ad-hoc projects and general office workflow needs.
Qualifications & Requirements
Computer Proficiency: Must be genuinely computer-savvy with the ability to quickly learn proprietary inventory/order management systems and navigate standard MS Office programs (Outlook, Word, Excel).
Experience: 1–2+ years of administrative, clerical, or customer support experience in an office or distribution setting.
Communication: Courteous, articulate phone presence and professional written communication skills.
Adaptability: Comfortable working in a small-office setting where team members cross-train and assist with diverse daily tasks.
Reliability: Punctual and able to work on-site in Hauppauge, NY.
Compensation / Pay Rate (Up to): $25.00 - $25.00 Per Hour