Household Manager & Family Assistant (with Meal Prep support)

Location: Cos Cob, CT | 06807

Employment Type: Part-Time | 25–35 hours per week

Schedule: Monday–Friday | Flexible daily schedule (e.g., 12:30–7:30 p.m. or similar), with mandatory core hours of 4:00–7:30 p.m. each day. Some day-to-day flexibility in start and end times is acceptable, provided consistent coverage is maintained during the core window.

Compensation: 32–38 per hour

Start Date: ASAP

Requirements

- Reliable transportation
- Maintain a smoke-free environment
- Up-to-date routine vaccinations, including flu (preferred)
- Must be authorized to work in the United States

About Our Family

We’re a warm and lively family of four, with two young children (ages 1 and 3) and two working parents who are balancing demanding professional schedules. We’re looking for someone to help us manage the day-to-day and provide support when needed, especially during travel or busy work periods.

Our home runs on teamwork and communication. At the same time, we are looking to implement systems that help keep daily life flowing smoothly. With both children in full-day care and limited nearby family support, we’re looking to thoughtfully build a support structure that brings calm, order, and breathing room to our days.

We value a relaxed, respectful environment and want someone who feels comfortable in our home and works alongside us as a trusted partner. We’re seeking help with the operational pieces of family life that pile up quickly—especially meals, organization, and household logistics—so that evenings can feel more grounded and connected.

We’re not just looking for someone to check off tasks, though—we’re looking for a long-term partner who will fit into our family rhythm, helping us maintain balance and stay organized. We hope to find someone who will become family and grow with us over time, stepping into a role where they feel truly integrated and valued within our home.

Who You Are / What We're Looking For

You are highly organized, proactive, and reliable, with a natural ability to see what needs to be done and take initiative. You enjoy creating systems, closing loops, and bringing order to busy households. You are communicative, detail-oriented, and comfortable asking questions while also working independently.

You bring a calm, capable presence, enjoy being around children, and are happy stepping into occasional childcare support when needed. You’re not looking for a short-term role—you’re excited by the idea of growing with a family over time and becoming a steady, trusted extension of the household. Prior formal nanny or house manager experience is helpful but not required; aptitude, follow-through, and fit matter most.

Qualities We Value:

- Proactive & Trustworthy: You’re reliable, personable, and always ready to step in and help without needing constant direction.
- Self-Starter: You can manage tasks and routines with minimal supervision, balancing the fast pace of a busy household while staying ahead of what’s coming next.
- Highly Organized: You excel at managing multiple priorities and responsibilities, creating systems for maintaining structure in a household that’s always on the go.
- Attention to Detail: You focus on the little things that make a big difference—whether it’s ensuring the pantry is stocked, the laundry is folded, or the kids’ needs are met.
- Efficient Integration: You’ll seamlessly become a part of our family’s daily flow, helping to make life run a little more smoothly.
- Relationship-Driven: You value building connections with those you work with and take a genuine interest in being a supportive partner within the family.
- Energetic & Approachable: Your warmth and attitude will make you an extension of the family unit as we navigate our busy lives.

Key Responsibilities

Meal Planning & Preparation

- Plan and prep healthy meals/snacks for adults and kids
- Prepare ~4 weeknight dinners with enough for leftovers
- Pack/prepare lunches throughout the week, for school and commuting parent
- Batch-cook weekly meals or meal components (e.g., grab and go breakfasts, meals that will help with lunch, sauces); support for children food.
- Shop for groceries and meal-related items
- Source recipes for simple, balanced, and kid-accessible meals (protein, starch, vegetable) that can be doubled for leftovers (e.g., pasta combinations, spiced meatballs, sheet pan meals, etc.)
- Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

- Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
- Manage linens, refresh towels regularly, and restock essentials
- Keep laundry areas tidy and well-stocked with supplies
- Handle special care and delicate items, such as denim, wool sleep sacks, etc

Household Management & Organization

- Create and maintain household organization systems and ownership over ongoing maintenance (closets, storage, pantry, playroom, toys, children’s clothing)
- Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services
- Conduct seasonal swaps (clothing, décor, bedding, etc.)
- Prepare for family events, holidays, and guest stays
- Prepare and coordinate donation drop offs and pick ups
- Support packing/unpacking for travel (kids) or seasonal transitions
- Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out trash/recycling

Inventory Management & Errands

- Track and restock pantry, fridge, toiletries, household supplies, and diapers
- Create and manage running household supply lists
- Coordinate and manage household orders (Amazon, Costco, Target, etc.)
- Run errands: grocery shopping, returns, dry cleaning, gift shopping
- Handle package pickup, mail sorting, and deliveries, breaking down boxes, etc.

Vendor & Property Oversight

- Schedule and supervise service providers (cleaners, contractors, landscapers, gutter cleaning, HVAC, task rabbits, etc.)
- Research and coordinate repairs, service providers, maintenance, and quotes
- Oversee outdoor spaces and seasonal maintenance needs
- Provide support with minor renovation/design projects (e.g., measuring and installing blinds or researching vanity/furniture options)
- Oversee property-specific systems and help track household maintenance (e.g., HVAC, air filters, smoke detector batteries)
- Conduct walk-throughs to ensure upkeep, safety, and organization

Deep Cleaning & Special Projects

- Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
- Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
- Clean humidifiers, washing machines, and air purifiers, and other frequently used appliances monthly
- Organize special projects: toy storage, seasonal decorations, gear rotation, etc.

Family Support & Child Assistance

- Provide light supervision and engage in playtime with two young children
- Handle occasional daycare pickups (typically around 5:00pm)
- Assist with staggered bedtime routines, including supervising one child while the other settles
- Serve as a reliable backup childcare resource as needed
- Occasional babysitting or overnight support as trust develops

How to Apply

Please submit the following:

- A short intro letter telling us about yourself and why this role is a great fit
- An updated resume
- Three professional references with contact information

Please note: this role requires a background check.

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