Human Resources Coordinator

Job Title: Human Resources Coordinator Job Description
The Human Resources Coordinator supports day-to-day HR operations by providing comprehensive administrative and coordination support to HR leadership and staff. This role manages HR documentation and records, assists with recruiting and interview processes, and ensures timely completion of HR-related tasks and projects. The coordinator also contributes to internal communications, HR reporting, and basic marketing activities related to hiring and employer branding.
Responsibilities
- Support day-to-day HR operations by providing administrative and coordination assistance to HR leadership and the broader HR team.
- Provide administrative support to HR leadership, including preparing documents, organizing information, and managing routine HR communications.
- Draft letters and documents such as HR correspondence, notices, and internal communications with accuracy and professionalism.
- Collect and analyze HR-related information and data to support reporting, tracking, and decision-making.
- Maintain HR and corporate files, records, and reports in an organized and up-to-date manner, ensuring accuracy and compliance with internal procedures.
- Prepare information and materials for internal and external distribution, including reports, presentations, and communications.
- Coordinate HR projects, meetings, training sessions, and surveys, including scheduling, logistics, and follow-up activities.
- Address employee HR requests and issues by providing timely support, information, and guidance, and escalating matters when appropriate.
- Schedule and communicate interviews with candidates and hiring teams, ensuring a smooth and professional candidate experience.
- Conduct interviews for support-staff positions in coordination with HR leadership and hiring managers.
- Complete reference checks for candidates as part of the hiring and onboarding process.
- Track and monitor the timely completion of performance appraisals, following up with managers and employees as needed.
- Maintain project spreadsheets and tracking tools to monitor HR initiatives, deadlines, and deliverables.
- Work extensively with Microsoft Word, Excel, databases, and PowerPoint or other presentation tools to support HR documentation and reporting.
- Handle office supply responsibilities, including ordering, tracking, and organizing supplies, as well as managing records related to office operations.
- Complete Secretary of State renewals for company vehicles and ensure all related documentation is accurate and submitted on time.
- Maintain vehicle-registration records and ensure they remain current and properly organized.
- Oversee insurance-related needs for company vehicles or related areas, coordinating with internal stakeholders and external providers as required.
- Assist with basic marketing activities, including updating website content, supporting social media related to hiring, and creating or coordinating hiring-event flyers.
- Perform other duties as assigned by the HR Supervisor to support the overall effectiveness of the HR function.
Essential Skills
- 2+ years of human resources experience in an administrative, coordination, or similar HR support role.
- Demonstrated experience in HR administration and coordination, including handling HR documentation and processes.
- Experience with recruiting and interview coordination, including scheduling, candidate communication, and reference checks.
- Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, as well as experience with spreadsheets and basic databases.
- Strong records management skills, with the ability to maintain accurate and organized HR and corporate files.
- High school diploma or GED.
- Strong clerical and administrative abilities, including accurate data entry and document preparation.
- Excellent organization and time management skills, with the ability to manage multiple tasks and priorities.
- Ability to meet deadlines consistently while maintaining attention to detail.
- Ability to handle confidential information discreetly and maintain a high level of professionalism.
Additional Skills & Qualifications
- Experience supporting HR leadership and working within a structured HR team environment.
- Familiarity with performance appraisal processes and tracking completion of evaluations.
- Experience coordinating meetings, trainings, and surveys in a professional setting.
- Comfort working with HR-related data and basic analysis or reporting.
- Experience assisting with marketing-related tasks such as website updates, social media content related to hiring, or event flyers.
- Strong written communication skills for drafting letters, documents, and internal communications.
- Strong interpersonal skills with the ability to respond effectively to employee HR requests and questions.
- Ability to adapt to changing priorities and take on additional responsibilities as assigned.
Work Environment
This position is fully onsite and follows a Monday through Friday schedule from 8:00 a.m. to 4:30 p.m. The role is based in an office environment where the Human Resources Coordinator works closely with HR leadership, employees, and candidates. The position relies heavily on computer-based work using Microsoft Office applications, spreadsheets, databases, and presentation tools. The workplace offers access to an onsite gym, supporting employee wellness. The environment is structured, professional, and focused on maintaining accurate records, meeting deadlines, and handling confidential information with care.
Job Type & Location
This is a Permanent position based out of Flint, MI.
Pay and Benefits
The pay range for this position is $50000.00 - $55000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. competitive Med, vision and dental
Job Type & Location
This is a Permanent position based out of Flint, MI.
Application Deadline
This position is anticipated to close on Nov 13, 2026.
Workplace Type
This is a fully onsite position in Flint,MI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.