Yacht Administrator

Hill Robinson was specifically created to manage the operational complexities of the world’s largest superyachts, bringing technical excellence to a full spectrum of services. Today, Hill Robinson offers specialised yacht management, project management for new builds and refit, charter management, corporate services, crew placement, payroll and recruitment, plus a host of other services.

Working in our busy Yacht Operations Department ,you will play a pivotal role in supporting the needs of the business, working closely with Yacht Managers (YM) Your duties will include the following.

•    Assist with all activities, queries and requests from their assigned line manager
•    Assist other work groups from time to time as may be deemed necessary
•    Assist with reception and phone cover from time to time as required

•    Maintaining records for owner reports and assisting with the preparation of owner reports
•    Checking boat post trays to ensure items are forwarded regularly
•    Updating the company calendar with yacht or owner visits.
•    Record keeping for the yachts managed: yacht visits, yard visits, owner meetings,..
•    Keeping Yacht Information Sheets up to date
•    Accounting support as may be required 
•    Assist with insurance renewals – obtain and compare quotes
•    Assist with the preparation of budgets
•    In conjunction with the relevant person, maintain up-to-date records in the Company Address Book or equivalent
•    Arranging travel/visas for members of the team
•    Expense sheets for members of your projects as may be required (each person is encouraged to do their own but assistance may be required from time to time)

•    Receive or collect crew certificates and verification of validity 
•    Background checks
•    Arrange for visas for crew as may be required
•    Process applications for Flag State Dispensations, Seamans’ Discharge Book applications, etc.
•    Assist YM with drafting Offers of Employments for crew
•    Assist YM with requesting and chasing for SEAs and make sure fully signed contracts are on file on Bamboo
•    Assist YM with Termination and Severance letters
•    Sea Service Testimonials
•    Crew insurance claims

Skills required:

•    Full command of English language – written and spoken
•    Ability to work with Microsoft Office – Work, Excel, Outlook, Powerpoint

Personal attributes required:

•    Ability to work under pressure often juggling an assortment of tasks and priorities
•    Able to assume responsibility and ownership for the assigned tasks
•    Accuracy and attention to detail
•    Knowledge of the Yachting industry would be an advantage

•    Positive attitude to supporting members of the work group and to the entire team/company
•    Good sense of humour