About this role
Job Summary
Do you have a knack for organization and supporting teams behind the scenes? Spectrum is looking for an Administrative Assistant to help manage schedules, handle confidential information and support daily operations for department leaders. Your work will keep our team running smoothly and contribute directly to our ongoing success.
Responsibilities
How You’ll Make an Impact
- Prepare and process confidential memos, reports and proposals with accuracy
- Maintain organized files and records, distribute correspondence and sort incoming mail
- Generate reports, graphs and charts to support departmental needs
- Arrange meetings and events, including logistics for hotel, catering and audio/visual requirements
- Operate office equipment and troubleshoot minor issues to maintain workflow
- Conduct research and data analysis to assist management and perform liaison duties as needed
- Coordinate management schedules, appointments and travel arrangements for efficient operations
Working Conditions
- Office environment
Qualifications
What You’ll Bring to Spectrum
Required Qualifications
Education
- High School Diploma or equivalent
- College coursework in business, related field or equivalent
Experience
- 3+ years of administrative or secretarial work experience
Skills
- Confidentiality with sensitive information
- Strong prioritization and organization
- Fast and accurate typing
- Proficient with 10-key adding machine
- Competent with computers and software applications such as word processing and spreadsheets
- Knowledge of office equipment such as computers, telephones, copiers, fax, calculator, etc.
- Basic mathematics
- Understanding of general office procedures
Preferred
- 2+ years of administrative responsibilities in a professional office environment.
- Proven ability to manage schedules, travel arrangements, meeting logistics, and confidential information with professionalism and discretion.
- Strong organizational skills with the ability to prioritize competing deadlines in a fast-paced environment.
- Excellent written and verbal communication skills with a customer-focused approach.