Accounts Payable Specialist

Job Title: Accounts Payable Specialist Job Description
We are seeking an experienced Accounts Payable Specialist responsible for managing accounts payable functions, including collection procedures and the AP disbursement process. The role also involves auditing to ensure all required paperwork for carrier payments and customer invoicing is received.
Responsibilities
- Audit carrier paperwork to ensure all required documents are present and legible, and all information from the invoice reconciles with payables.
- Process and pay carrier invoices using the appropriate software systems.
- Process and pay vendor invoices, including auditing vendor statements, obtaining approval for payment, and mailing checks.
- Research and resolve discrepancies on vendor and carrier accounts, including factoring letters and releases to the payment processing company.
- Generate reports to ensure paperwork for all loads has been received.
- Effectively communicate with vendors regarding payment status requests.
- Create, modify, and maintain documents and SOPs electronically on SharePoint.
- Exercise independent judgment and evaluation of fraudulent activity.
- Proactively identify and resolve gaps in payables supporting documentation.
- Develop guidance for technology policies to improve workflows.
Essential Skills
- Experience in invoice processing, invoicing, and accounts payable.
- Proficiency in data entry and Microsoft Office, especially Excel.
- Knowledge of accounts payable and general accounting procedures.
- Ability to utilize and develop spreadsheets, including the use of formulas and graphs.
- Strong computer skills with a variety of software programs.
- Attention to detail and high level of accuracy.
- Ability to maintain the integrity of confidential business information.
- Problem-solving and analytical skills.
- Ability to work effectively in a collaborative and inclusive work environment.
Additional Skills & Qualifications
- High School Diploma required; Associate Degree preferred.
- 1 year of experience in accounts receivable, accounts payable, or general accounting is required.
- 2 years of experience in accounts receivable, accounts payable, or general accounting in the transportation industry is preferred.
Work Environment
The work environment is collaborative and inclusive, utilizing technologies such as SharePoint for electronic document management. The role requires proficiency with a variety of software programs and the ability to work with spreadsheets and data entry tasks.
Job Type & Location
This is a Contract position based out of Fairfax, IA.
Pay and Benefits
The pay range for this position is $18.00 - $18.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Fairfax, IA.
Application Deadline
This position is anticipated to close on Nov 10, 2026.
Workplace Type
This is a fully onsite position in Fairfax,IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.