Extended Day Coordinator

Extended Day Coordinator Part-Time | Approximately 20 hours/week (M-F 2:00-6:00pm)

Porter-Gaud School is an Episcopal, independent, coeducational day school serving 1,650 students in preschool through grade 12. Porter-Gaud School is seeking an Extended Day Coordinator to join our Auxiliary team immediately.

Position Overview: The Extended Day Coordinator is responsible for overseeing the day-to-day operations of the Extended Day and Cyclone Club programs. This position serves as the primary on-site contact for students, families, and Extended Day staff each afternoon and ensures that programs run safely, smoothly, and efficiently. Primary Responsibilities

- Oversee daily Extended Day and Cyclone Club operations
Ensure the cafeteria and program spaces are fully set up by 2:45pm, including enrichment signs, check-in sheets, bus tables, Extended Day supplies, and first aid kit.

- Ensure all music lesson students arrive at their scheduled lessons on time and communicate with instructors regarding last-minute schedule changes.

- Prepare the daily Extended Day attendance sheet using information from SchoolPass.

- Add drop-in students who arrive without being registered through SchoolPass to the daily attendance sheet.

- Supervise employees entire afternoon

- Assist in resolution of any issues or conflicts during Ext Day

- Manage student pick-up and dismissal
Serve as the primary point of contact for parents/guardians picking up students through the Remind App and Auxiliary cell phone.

- Cross-reference any new phone numbers that call or text the Auxiliary cell phone with the student directory to verify that the individual is authorized to pick up the student.

- Save new, verified contact information to the Auxiliary cell phone as appropriate.

- Manage student sign-outs throughout the afternoon and ensure each student's accurate "time-out" is recorded on the daily attendance sheet.

- Supervise and support Extended Day staff
Supervise Extended Day staff each afternoon and ensure employees are completing their assigned responsibilities.

- Train new and current employees on Extended Day procedures and protocols, including:
Carpool, enrichment, and bus check-in

- Extended Day check-in and dismissal

- Snack and recess procedures

- Walkie-talkie use

- Emergency contacts and procedures

- First aid and allergy awareness

- Projector setup and breakdown

- End-of-day closing procedures

- Assist with resolving student, staff, or parent concerns and communicate significant issues to the Assistant Director and/or Director of Auxiliary Programs.

- Maintain program readiness and supplies
Communicate when equipment or supplies need to be replaced or replenished, including pencils, paper, first aid supplies, and other Extended Day materials.

- Help maintain an organized, safe, and welcoming environment for students and staff.

- Support Auxiliary Programming
Assist with the day-to-day operations of other Auxiliary Programming offerings as needed, including Camp Cyclone, Enrichment Programs, Private Training, Music Lessons, and Clinics.

- Provide additional operational support for Auxiliary Programming events and programs as assigned.

Ideal Candidate The ideal candidate organized, dependable, proactive, and comfortable working with children, families, and staff. Available to work Monday - Friday 2:30pm - 5:30pm. Strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced after-school environment are essential.

All Porter-Gaud School employees must display a continuous commitment to developing the attitudes, knowledge, and skills (intercultural competence) to engage in appropriate and effective communication with school constituents from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud is a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all Porter-Gaud employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the School's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud School is committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds, as the School believes that best serves our students. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

Porter-Gaud School is committed to ensuring the safety and well-being of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our code of conduct. We strive to monitor employees while interacting with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.