Payroll/accounts Payable Coordinator

Payroll/Accounts Payable Coordinator

Job Description This role involves collaborating with another partner to efficiently manage in-house timekeeping and payroll processing for a ship repair business with 400 employees. The primary responsibilities include entering all time records into Workday, assisting employees with Workday-related queries, processing payroll, handling garnishments, paying taxes, and uploading financial files to the bank. Additional duties involve preparing W-2 forms, managing travel per diem cards, allocating costs to jobs, and processing credit card transactions related to travel expenses. Responsibilities

- Enter time records into Workday and assist employees with related queries.
- Process payroll, garnishments, and taxes.
- Upload financial files to the bank and manage bank transactions.
- Prepare W-2 forms and manage travel per diem cards.
- Allocate costs to jobs and manage expense reports with GL codes.
- Possibly process credit card transactions related to travel.

Essential Skills

- 1-2+ years of experience in payroll and travel expense processing.
- Strong organizational skills for managing training notes and files.
- Attention to detail and ability to navigate multiple systems.
- Basic proficiency in Excel (sort, filter, SUM/total functions).
- Experience with payroll, accounts payable, accounting, and reconciliation.

Additional Skills & Qualifications

- Some accounting coursework or understanding of debits and credits.
- Experience with Costpoint, Workday, and ship repair industry.

Work Environment The position is fully onsite, with work hours from 7:00 AM to 3:45 PM. The work environment supports ship repair employees and is described as casual, with jeans and a t-shirt being appropriate attire. The team is friendly, though interactions with ship repair personnel can be direct due to the nature of their work. Contact Me: Catherine Sullivan, Recruiter View my availability here: Book a Meeting
Job Type & Location
This is a Contract position based out of Chesapeake, VA.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Chesapeake, VA.
Application Deadline
This position is anticipated to close on Nov 13, 2026.
Workplace Type
This is a fully onsite position in Chesapeake,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.