Machine Parts Clerk

About Us:

Stone Ground Bakery and Wheat Montana Bakery and Deli is a leading Intermountain bakery and premium flour producer dedicated to crafting high-quality baked goods using the finest ingredients and the bakers choice for flour. With a bakery in Salt Lake City and Three Forks, Montana, we offer a unique geographic footprint to serve our varied customer base. With a commitment to excellence and a passion for baking, we strive to delight our customers with delicious products that bring joy to every occasion.

Purpose and Scope of Position:
The Bakery Machine Parts Clerk supports the Maintenance Department at Stone Ground Bakery by organizing and running the maintenance parts room. This role orders and tracks machine parts, works with vendors on pricing and delivery, keeps parts and pricing information current in UpKeep, and keeps work orders and preventive maintenance (PM) tasks on track so Maintenance Technicians have the parts and information they need to keep production equipment running.

Essential Functions:

- Parts Department Organization: Organize the parts department, including setting up and labeling shelves, bins, and storage locations so parts are easy to find, and keep the area clean and orderly.

- Purchasing and Ordering: Order all maintenance parts and supplies, obtain quotes and pricing, and track orders from purchase through delivery.

- Vendor Coordination: Serve as the main contact with vendors on parts orders, pricing, back orders, and delivery times, and follow up on late or incorrect shipments.

- UpKeep Parts Records: Enter all parts into UpKeep with part numbers, descriptions, vendors, prices, and storage locations, and keep records accurate and current.

- Receiving and Stocking: Receive parts deliveries, check them against purchase orders and packing slips, report discrepancies or damage, and stock parts in their assigned locations.

- Work Order and PM Follow-Up: Track open work orders and preventive maintenance (PM) tasks in UpKeep, provide Maintenance Technicians with a weekly reminder list of open and upcoming items, and follow up to make sure work orders and PMs are completed and closed out.

- Maintenance Technician Support: Work closely with Maintenance Technicians to identify parts needs, issue parts, and plan for critical spare parts.

- Inventory Control: Complete the annual parts inventory and periodic cycle counts, maintain reorder points for commonly used and critical parts, and reconcile inventory records in UpKeep.

- Reporting: Provide the Maintenance Manager with updates on parts orders, inventory levels, and open work orders and PMs as requested.

- Safety and GMPs: Follow all workplace safety rules, Good Manufacturing Practices, and food safety requirements when working in the parts room and production areas.

- Other Duties: Complete other related duties as assigned. Additional tasks may be added once the parts department is organized.

Qualifications

Knowledge, Skills, and Abilities:

- Strong organizational skills and a willingness to take ownership of organizing and maintaining the parts department.

- High attention to detail and accuracy in data entry, part numbers, pricing, and inventory counts.

- Ability to communicate professionally with vendors, Maintenance Technicians, and management.

- Basic computer skills, including email and Microsoft Excel, and ability to learn and use UpKeep (CMMS).

- Basic mechanical knowledge and familiarity with industrial or bakery machine parts preferred.

- Ability to manage multiple orders and follow-ups and meet deadlines.

- Works independently, follows through, and asks for help early.

- Reliable, punctual, and adaptable team player.

- Bilingual (English/Spanish) preferred.

Experience and Education Requirements:

- High school diploma or GED required.

- 1-2 years of experience in parts, purchasing, inventory, warehouse, or maintenance support preferred.

- Experience with a CMMS (such as UpKeep) or inventory software preferred.

- Experience in a manufacturing or food production environment preferred.

- Must be 18 years of age to work in a manufacturing environment around power-driven equipment.

Physical Demands and Work Environment:

The physical demands and work environment described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

- Standing and Walking: Stand and walk for extended periods in the parts room, maintenance shop, and production areas.

- Sitting: Sit for periods of time to enter data, place orders, and communicate with vendors.

- Bending and Reaching: Frequently bend, stoop, kneel, crouch, and reach above the shoulders and below the waist to stock and retrieve parts.

- Lifting: Lift, carry, push, and pull up to 50 lbs.

- Climbing: Occasionally climb step stools or ladders to reach parts on upper shelves.

- Hand Use: Use hands and fingers to manage parts, operate a computer, and use scanners or labeling tools.

- Vision: Close vision and the ability to adjust focus to reading part numbers, labels, and computer screens.

- Hearing and Speaking: Ability to communicate in person and by phone with vendors and team members, including in a noisy environment.

Work Environment:

- Parts Room and Production Floor: Work is performed primarily in the parts room and maintenance shop, with regular trips to the production floor around moving equipment and forklift traffic.

- Exposures: Dusty environment with exposure to flour and ingredient dust, and common food allergens such as wheat.

- Noise and Temperature: Noise level is moderate to loud on the production floor, and temperatures vary throughout the facility and by season.

- PPE and GMP Requirements: Must follow Good Manufacturing Practices (GMP) in production areas, including wearing hairnets (knit caps or beanies only under a hairnet), beard nets when facial hair is present, and gloves as required. No hats or bandanas. No jewelry, including rings, earrings, necklaces, and bracelets (plain wedding bands without stones are allowed). No false nails, nail polish, false eyelashes, or makeup.

- Food and Beverages: No food, drinks, gum, candy, or chewing tobacco in production areas.

Wheat Holdings, LLC is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by applicable law. We are committed to fostering an inclusive and diverse workplace.