Regional Assistant Controller

POSITION SUMMARY

We are seeking a highly skilled and experienced Assistant Controller to join our dynamic team of professionals. The ideal candidate will possess a strong background in accounting principles and financial management. As the Assistant Controller, you will be responsible for ensuring accuracy and compliance with established policies and procedures. This role requires a detail-orientated professional with excellent communication skills.

This role will be 5 days a week in our office located in Henrietta, NY.

ROLES & RESPONSIBILITIES

Oversee Accounting Activity:

- Ensure the team is performing duties in a quality and timely manner.

- Address any issues or obstacles that may arise.

- Meet weekly with team to ensure accountability.

- Oversee cash flow by managing accounts receivable and accounts payable are processed in a timely manner and accurately.

- Reporting on KPI’s of the department to Controller and management team as required.

Cash Flow & Accounts Payable Management:

- Prepare and update the cash flow report for the following 13 weeks.

- Analyze the cash flow report for accuracy.

- Determine line of credit draw or payback.

- Submit bills to pay report to Controller for approval and pay bills.

- Submit cash flow forecast to Controller.

- Assist and manage vendor disputes.

Manage Customer Accounts & Accounts Receivable:

- Process credit applications and perform credit checks on new prospective customers.

- Approve new customers with credit; set up the new customer with terms.

- Ensure accurate customer records in accounting software.

- Assist with customer collections.

- Calculate and process customer rebates.

- Assist and manage customer payment disputes and collections.

Manage Bank Reconciliations:

- Import bank statements into accounting software and match transactions.

- Address any transactions missing from accounting software to ensure documentation is entered accurately and timely going forward.

- Make any needed corrections in accounting system revealed by reconciliation process.

- Manage matching bank data daily.

Assist in Closing Accounting Periods:

- Complete month end checklist.

- Complete quarter end checklist.

- Complete year end checklist.

Financial Reporting:

- Prepare monthly, quarterly, and annual accounting reports and financial statements in a timely manner when month end is complete.

- Action and follow up all finance related meetings.

Budget to Actual Reporting and Monitoring:

- Prepare budget vs. actual reports for each department and submit to department managers.

- Hold meeting to review budget to actual reporting with department managers.

- Address any issues and follow up with appropriate action.

- Discuss and note any material deviations from budget.

Perform Other Financial, Administrative, and Clerical Services as Assigned:

- Collect vendor W9’s.

- Prepare 1099’s.

- Assist with audits and tax prep.

- Manage fixed assets.

- Identify and action process improvement initiatives.

QUALIFICATIONS

- Bachelor’s degree in Accounting.

- Reasonable period of work experience in an accounting role dealing with accounts payable, accounts receivable, month end closing, and financial statement analysis.

- Bookkeeping skills and knowledge of accounting systems.

- Understanding of acceptable accounting principles and procedures.

- Proficiency with accounting software (NetSuite) and advanced Excel skills.

- Excellent communication, verbal and written.

- Ability to present oneself and the company in a professional manner.