Sales & Event Coordinator

Sales & Event Coordinator

Department: Sales | Reports to: Sales Manager

Employment Type: Full-Time, Hourly (Non-Exempt) | Pay: $24.00 – $28.00 per hour

Location: On-site in San Diego, CA, with 10–20% local travel to event sites, site visits, and industry events

POSITION SUMMARY

The Sales & Event Coordinator supports sales execution and event delivery at Snake Oil Cocktail Company by managing lead intake, event documentation, logistics coordination, and onsite execution support. This role is the bridge between Sales and Operations, making sure every event detail is accurate, clearly communicated, and delivered in line with client contracts and our brand standards.

This position is execution focused, detail intensive, and time sensitive. It is a great fit for an organized, client-minded hospitality professional who enjoys both the planning side of events and being on the floor when the event comes to life.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Sales Support and Client Coordination

- Field initial event inquiries and organize leads efficiently
- Manage the general email inbox and answer calls to the main line, routing inquiries appropriately
- Support the sales team with proposal development, gathering client details, and BEO close-out
- Ensure client documents are finalized on time and that signatures and payments are received
- Represent the company at select industry networking and showcase events
- Help generate new sales inquiries and support lead capture systems

Event Planning and Logistics Coordination

- Organize offsite event logistics, including backpacks, clipboards, staff instructions, and event materials
- Upload final BEOs and staff documents to Nowsta and other required systems
- Design, print, and pack specialty bar menus and vendor menus
- Research and evaluate offsite venues, and attend walkthroughs and site visits to confirm events are logistically feasible and on brand
- Maintain accurate event management systems, timelines, accounts receivable tracking, and client and catering records
- Create and distribute onsite logistics documents for staff, including load-in and parking instructions and layouts

Operations and Onsite Support

- Attend operations meetings and coordinate with Sales, Operations, and Warehouse to ensure execution readiness
- Attend events as needed and serve as onsite Bar Manager when assigned, keeping events on timeline and on brand
- Provide floor support to bar and catering teams, including stepping into service roles when needed
- Assist with setup, breakdown, and post-event cleanliness
- Maintain onsite awareness and address issues directly or escalate to management

Cross-Functional Collaboration and Compliance

- Collaborate with the Mixology and Cocktail teams on menu ingredients, descriptions, and pricing
- Coordinate with Event Operations and Sales Managers to keep event files current and accurate
- Support additional Snake Oil activations, including Cocktail Graffiti and other programs as assigned
- Ensure events are properly permitted through the California Department of Alcoholic Beverage Control (ABC)

REQUIRED EDUCATION AND EXPERIENCE

- High school diploma or equivalent required; Associate’s or Bachelor’s degree in hospitality, business, or a related field preferred
- 1–2 years of experience in event coordination, catering sales, hospitality, or administrative support
- Experience with event management or scheduling systems; Nowsta experience a plus
- Intermediate proficiency with Google Workspace, Microsoft Word, and Microsoft Excel
- Basic design skills for menus and event documents (e.g., Canva)
- Strong written and verbal communication and professional client service
- Highly organized, with the ability to manage multiple events and deadlines
- Bartending or bar management experience strongly preferred
- Must be at least 21 years of age by the start of employment, as this role manages and participates in alcohol service

REQUIRED CERTIFICATIONS AND LICENSES

- Responsible Beverage Service (RBS) certification required (may be obtained within 30 days of hire)
- California Food Handler Card required
- Reliable means of transportation to event sites, site visits, and industry events

SCHEDULE AND AVAILABILITY

- Full-time, hourly position (40 hours per week)
- Office hours plus event shifts based on the event calendar
- Evenings, weekends, and holidays required for events
- Overtime as scheduled, paid in accordance with California law
- Fully in-person position; must reliably commute to San Diego, CA 92101 or plan to relocate before the start date

PHYSICAL REQUIREMENTS

The following are performed with or without reasonable accommodation:

- Frequent sitting at a computer, alternating with standing and walking during events and site visits
- Ability to lift up to 50 pounds and occasionally lift or carry event materials and supplies
- Occasional bending, squatting, twisting, and turning; frequent reaching forward and grasping
- Ability to work indoors and outdoors at event locations

COMPENSATION AND BENEFITS

- Pay range: $24.00 – $28.00 per hour. This is the range the Company reasonably expects to pay for this position; placement within the range is based on job-related factors such as experience and skills
- Paid sick leave: Accrued and used in accordance with California and City of San Diego sick leave requirements
- Health benefits: Medical, dental, and vision benefits eligible the first of the month following 60 days of employment, subject to plan terms
- Retirement: 401(k) eligible after 1 year of service, subject to plan terms
- Parking and transit: Complimentary parking; trolley-adjacent location

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Snake Oil Cocktail Company is an Equal Opportunity Employer. Employment decisions are based on business necessity, merit, and qualifications without regard to race (including traits associated with race, such as hair texture and protective hairstyles), color, religion (including religious dress and grooming practices), creed, sex, gender, gender identity, gender expression, sexual orientation, pregnancy, childbirth, breastfeeding or related medical conditions, reproductive health decision-making, marital status, national origin (including language use restrictions), ancestry, age (40 and over), physical or mental disability, medical condition, genetic information, military or veteran status, status as a victim of domestic violence, sexual assault, or stalking, or any other status protected under applicable federal, California, or local law.

The Company complies with all applicable employment laws, including those enforced by the California Civil Rights Department, the City of San Diego, and the County of San Diego.

REASONABLE ACCOMMODATION STATEMENT

Snake Oil Cocktail Company provides reasonable accommodation to qualified individuals with disabilities, individuals with known limitations related to pregnancy, childbirth, or related medical conditions, and individuals with sincerely held religious beliefs, practices, or observances, in accordance with applicable law. Applicants who need an accommodation during the application or selection process may contact Human Resources.

PAY TRANSPARENCY

In accordance with California Labor Code section 432.3, the pay range listed above reflects the range the Company reasonably expects to pay for this position. The Company does not request or rely on an applicant’s salary history in making hiring or pay decisions.

AT-WILL EMPLOYMENT DISCLAIMER

This posting is not a complete list of duties and may change based on business needs. Submission of an application does not create a contract of employment or guarantee of continued employment or advancement. Any employment relationship established will be at will and may be terminated by either the employee or the Company at any time, with or without cause or notice, consistent with applicable law.

AUTHORIZATION TO WORK

All candidates must be legally authorized to work in the United States. Proof of identity and employment authorization (Form I-9) will be required upon hire.

BACKGROUND CHECK AND PRE-EMPLOYMENT SCREENING

Where permitted by law and relevant to the role, offers of employment may be contingent upon a job-related background check conducted only after a conditional offer of employment has been made. Snake Oil Cocktail Company will consider qualified applicants with arrest and conviction records in accordance with the California Fair Chance Act and applicable local fair chance ordinances, including the County of San Diego Fair Chance Ordinance where applicable. Any criminal history will be evaluated through an individualized assessment, and applicants will have an opportunity to respond before any final decision is made. All background checks are conducted with the applicant’s written authorization and in compliance with the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

TO ALL STAFFING AND RECRUITING AGENCIES

This job posting is intended solely for individuals seeking employment directly with the Company.

Staffing agencies, recruiting firms, and third-party representatives are not authorized to submit applications, resumes, or candidate information through this site or directly to Company employees, hiring managers, or any Company location. Any such submissions will be considered unsolicited.

The Company does not accept or assume responsibility for fees, commissions, or other charges related to unsolicited resumes or applications. Submission of unsolicited candidate information does not establish an obligation or agreement of any kind.