About this role
Job Purpose
- Coordinate daily driver and fleet operations, including duty assignments and vehicle readiness.
- Manage document tracking, SAP updates, and ensure records are maintained accurately.
- Support communication and basic compliance monitoring (licenses, passes, safety) while reporting issues to supervisors.
Principal Accountabilities
Driver Coordination & Daily Operations
- Coordinate and assign driver duty rosters based on operational requirements.
- Monitor driver attendance, leave schedules, grooming, and uniform compliance.
- Report any non-compliance or operational issues to Site Supervisors for action.
- Communicate daily instructions and operational updates to drivers as required.
Document & Pass Management
- Monitor validity and support renewal of required documents including ID, driving license, gate passes, airport/airside passes, AVOP, IADTP, and other client permits.
- Ensure renewals and updates are initiated in advance (minimum one month before expiry).
- Maintain updated records of driver documents, training, and medical fitness certificates.
- Coordinate with P&C and relevant stakeholders for renewals and training arrangements.
Communication & Reporting Support
- Act as a coordination point between drivers, Site Supervisors, and operations team.
- Distribute client and operational communications (company and other site updates) to drivers.
- Support incident reporting by ensuring proper documentation is completed and submitted.
Fleet & Operational Support
- Coordinate vehicle readiness before deployment, ensuring operational requirements are met.
- Check that required safety accessories and client-specific items are available for vehicle compliance.
- Support scheduling of maintenance, inspections, and repairs with relevant teams.
- Update vehicle movement records in SAP for tracking and reporting purposes.
Safety & Basic Compliance Monitoring
- Monitor driver adherence to traffic rules and company safety standards and report violations when observed.
- Ensure vehicles are kept clean, fueled, and ready for operational use.
- Support enforcement of rest periods in line with Qatar Labour Law by reporting deviations to supervisors.
Required Qualifications
Education - Diploma/Bachelor's Degree
Specialization - Logistics / Supply Chain Management, Business Administration
Years of Experience: 3-5 years