Executive Assitant - São Paulo, Brazil

Business Unit:
Financial Restructuring Group
Industry:
General


Overview
Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.


Financial Restructuring
Houlihan Lokey has the largest worldwide financial restructuring practice of any investment banking firm, with offices and experienced professionals located across the globe. Since its inception in 1988, the restructuring group has advised on more than 1,900 restructuring transactions with aggregate debt claims in excess of $4 trillion. With nearly 300 dedicated restructuring professionals worldwide, our group has a significant global presence. We serve clients domestically and around the world, providing extensive resources to staff each case. Our broad base of clients and extensive experience allow us to understand the dynamics of each restructuring situation and the needs, attitudes, and positions of all parties in interest.


ROLE OVERVIEW

As our São Paulo office continues to expand, Houlihan Lokey is seeking a Executive Assistant to provide comprehensive secretarial and administrative support to the Financial Sponsor Coverage Managing Director.

Operating with minimal supervision, the Executive Assistant plans, prioritizes and executes a broad range of short- and long-term assignments, exercising sound independent judgment and good business acumen when responding to the needs of internal and external clients. The successful candidate will act decisively and respond appropriately to time-sensitive matters, and will be provided with a company mobile device to remain reachable outside normal working hours.

KEY RESPONSIBILITIES

- Provide proactive, day-to-day executive support to senior leadership and the wider financial team

- Manage complex calendars, including scheduling, confirming and rescheduling internal and external meetings, and communicate changes promptly to all participants

- Coordinate the booking and logistics of meetings and events, both internal and external, aligned to executives' schedules

- Arrange executive travel, including flights, hotel accommodation and ground transportation; monitor confirmations, changes and unforeseen issues affecting itineraries

- Act as the first point of contact for the team: screen and manage incoming calls, and welcome clients, business partners and visitors

- Handle professional communications with clients and stakeholders in English, both verbally and in writing

- Prepare, submit and track expense reports and reimbursements, and support occasional personal requests from executives

- Maintain organized and up-to-date executive documents, records and files

- Enter and maintain contacts and activity in Salesforce, and support client database management

- Manage department supplies and provide absence cover for team members as needed.

- Support the Office Manager with administrative and project work as directed, and assist other teams and administrators when required

- Identify and recommend opportunities to improve efficiency and administrative processes

- Undertake ad-hoc projects and perform related duties as assigned

QUALIFICATIONS AND EXPERIENCE

- Solid executive secretarial background, with three to five years of administrative experience directly supporting senior leadership, ideally within professional services, financial services or banking

- Advanced / fluent English, both spoken and written (essential)

- Experience working with international teams and stakeholders

- Strong command of the Microsoft Office Suite; familiarity with systems such as Salesforce, Concur is an advantage

- Excellent organizational and time management skills, with keen attention to detail

- Strong written and verbal communication skills

- Ability to work autonomously, make sound decisions with limited supervision, and exercise good business judgment

- Availability to support executives outside regular business hours when required

- Prior experience in financial services is preferred but not mandatory. Travel is not a requirement of the role

PERSONAL ATTRIBUTES

- Dynamic, proactive and solutions-oriented, with a can-do attitude

- Discreet and trustworthy in handling confidential information

- Committed, reliable and highly organized

- Clear and professional communicator with strong interpersonal skills

- Strong prioritization skills and the ability to manage multiple tasks and deadlines

- A collaborative team player, working effectively with colleagues at all levels and willing to step in and help as needed



We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.


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