Subcontracts Administrator

Job Title: Subcontracts Administrator Job Description
The Subcontracts Administrator manages basic subcontract agreements throughout their lifecycle, supporting activities from capture and proposal through contract award and execution. This role prepares and administers solicitations, ensures compliance with federal regulations and internal policies, and monitors subcontractor performance against schedule, cost, and technical objectives. The position requires strong analytical, communication, and collaboration skills, as well as the ability to work effectively in a dynamic, remote environment.
Responsibilities
- Manage basic subcontract agreements during execution, from initial award through completion.
- Support capture and proposal activities by contributing to subcontract strategy, inputs, and documentation through contract award and subcontract execution.
- Prepare complete solicitation documents, including statements of work, terms and conditions, flow-down terms and conditions, and bid or performance evaluation factors for Requests for Proposal.
- Incorporate appropriate evaluation criteria and measures into Requests for Proposal to ensure effective subcontractor selection.
- Ensure receipt, accuracy, and timeliness of subcontractor-submitted documents related to subcontract deliverables.
- Monitor subcontractor performance to ensure adherence to schedule, cost constraints, and technical objectives.
- Apply working knowledge of government purchasing system requirements and Federal Acquisition Regulation (FAR) and other applicable government regulations to all subcontracting activities.
- Prepare detailed price analyses, negotiation memoranda, written reports, letters, and other documentation for internal and external distribution.
- Maintain CPSR-compliant subcontract files and documentation in accordance with purchasing system requirements.
- Review audit files to verify compliance with purchasing system standards, industrial and government contract requirements, and internal procurement policies and procedures.
- Attend program and cross-functional meetings to address subcontract-related questions, issues, and concerns.
- Coordinate subcontracting activities with internal stakeholders and external partners to ensure alignment and timely execution.
- Perform additional duties and responsibilities related to business management and subcontract administration as assigned, while maintaining a positive and solution-oriented approach.
Essential Skills
- Proven experience in subcontract administration, including managing basic subcontract agreements.
- Working knowledge of CPSR compliance requirements and the ability to maintain multiple agreement types, including FAR Part 12 and FAR Part 15.
- Strong knowledge of Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations Supplement (DFARS), public law, and commercial contract management principles.
- Demonstrated understanding of government purchasing system requirements and related regulations.
- Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
- Experience using Costpoint or similar enterprise resource planning or financial systems.
- Excellent verbal communication, presentation, and interpersonal skills.
- Strong analytical abilities and high attention to detail.
- Ability to work independently with minimal supervision while also contributing effectively in a team environment.
- Ability to work collaboratively across procurement and other business functions, both in person and remotely.
- Flexibility and adaptability to rapidly changing priorities and requirements.
- Ability to manage multiple tasks simultaneously in an evolving and dynamic environment.
- Positive, professional approach to business management and problem solving.
Additional Skills & Qualifications
- Experience preparing solicitation documents, including statements of work, terms and conditions, and evaluation factors for Requests for Proposal.
- Background in preparing price analyses, negotiation memoranda, and formal written reports for internal and external stakeholders.
- Experience maintaining CPSR-compliant subcontract files and supporting audits or reviews of purchasing systems.
- Prior involvement in cross-functional program meetings and coordination with internal and external stakeholders.
- Comfort working in both remote and on-site settings as needed for training or collaboration.
Work Environment
This role primarily operates in a remote work environment, providing flexibility in daily work location while requiring reliable connectivity and effective virtual collaboration. Initial training is ideally conducted on site in Fairfax to help the new hire become familiar with systems, processes, and team members more quickly. The position involves regular interaction with cross-functional teams, participation in virtual meetings, and the use of digital tools such as Microsoft Office and Costpoint to manage subcontract documentation, reporting, and compliance activities. The work setting is dynamic and fast-paced, with evolving priorities that require adaptability, organization, and clear communication.
Job Type & Location
This is a Contract to Hire position based out of Fairfax, VA.
Pay and Benefits
The pay range for this position is $38.46 - $48.07/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Fairfax, VA.
Application Deadline
This position is anticipated to close on Nov 13, 2026.
Workplace Type
This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.